Administrative Assistant

Result of Service
- The Administrative Assistant reports to the Head of Brazil Office.
He/She shall duly and timely perform his/her obligations, under these Terms of Reference.
The consultant will work in close collaboration with the UN-Habitat's operational and technical teams.
- Work Location
- Rio de Janeiro, Brazil
- Expected duration
- Six (6) months, with possibility of renewalResponsibilities:
- Qualifications/special skills
- Education Required: - Bachelor's degree in Administration, International Relations, Public Management or related fields is required, or additional three (3) years of relevant experience to the post, beyond the requirement.
Work experience: - Minimum three (3) years of experience in administrative, secretarial, project management, operational and/or human resources activities are required.
- Professional experience with local governments and/or civil society and advocacy initiatives is desirable.
- Previous experience in the United Nations System is desirable.
- Familiarity with and interest in urban development as well as the Organization's global urban agenda is desirable.
Skills: - Good computer skills in Windows and Office packages and Web search engines are required.
- Good handling of technological tools and use of software and online platforms is desirable.
- Good handling of online event and conference tools is desirable.
- Good knowledge on project management methodologies is desirable.
Competencies - Professionalism: Experience working in an inter-institutional environment, project management, monitoring-evaluation.
approaches and strategies regarding good urban governance and local and regional development.
- Planning and organization: Professional approach to work, strong sense of responsibility, operate with mínimal supervision.
Proven organizational skills and ability to manage a workload efficiently and within set deadlines.
- Communication: Ability to write clearly and effectively.
Listen to others, interpret messages correctly, and respond appropriately.
Show openness in information sharing and keep everyone informed.
solid abstract reasoning skills together with a proven capacity to write documents for diverse audiences.
- Teamwork: Ability to work with teams, demonstrate leadership, conflict management, and consensus facilitation skills.
ability to work in a multicultural and multi-ethnic environment, and to respect diversity.
sensitivity to the main streaming of vulnerability.
willingness and ability to work in difficult environments.
Knowledge Management - The person must know the processes, procedures, and norms of UN-Habitat, to guarantee an adequate quality of the activities described above, following the standards of the organization.
- The person will propose formats and procedures that allow for the efficient implementation of the activities related to project development.
- The person must know the file of the Office, work with it, and ensure its proper maintenance, accessibility for all staff, and due updating.
- The person will prepare databases related to the project running.
- The person will make sure that all relevant technical information will be adequately shared with the correspondent staff.
- The person will ensure that all produced material will be fit-for-purpose and delivered, in an organized way, for posterior consultation and use of the Agency.
- The person will only share the information produced with the team agency, assuring the privacy of the content.
- Languages
- English and French are the working languages of the United Nations Secretariat, and Spanish is the working language of the Regional Office.
- For the post advertised, fluency in Portuguese is required.
- Working knowledge of English and/or Spanish is desirable.
- Additional Information
- No Fee
- THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.