Bra_860000_Meeting Coordinator Groups

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Select how often (in days) to receive an alert:Date: Oct 14, **Company: BCDJob Specific Essential Duties &

Responsibilities:
Data Accuracy & ReportingSpend and cost savings data entry into StarCite meeting management tool.
Quality control of final budgets for accuracy in spend and savings reporting.
Enter final billing budget into MaconomyComplete final reconciliation of program ledger and update Analytix reporting to reflect final financial summary documentPrepare final labor reportsIdentify revenue variances between original and final billIdentify billing opportunities to maximize revenueMonitor group balance transactions and make additional revenue adjustments as necessaryPrepare final closing invoice in Maconomy and close programPrepare journal entries, job reallocations, revenue adjusting entries and invoices as requiredResolve billing discrepancies with vendorsEvaluate the accuracy and completeness of on-site billingReconcile all vendor invoices against on-site billing documents and purchase agreementsReview vendor invoices and compare against vendor contracts to ensure accuracy.
Project ManagementManage billing reconciliation process for meeting and event expenditures.
Work with planning leads to produce accurate final invoices.
Execute payments within client guidelines and policies.
Perform audit and file close out procedures within customer required timeline.
Prepare final billing according to client and internal guidelines.
Review with the Program Manager and Account Executive and make changes as necessary.
CommunicationManage and track discrepancies, discounts and/or credits and communicate as necessary.
Ensure all required financial documentation is uploaded to customer meeting management system.
Provide client with necessary backup and documentation upon request.
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