Finance & Accounting Manager - AI-Enabled

Emperor Rentals is a U.S. vacation-rental and real-estate business seeking a hands-on Finance & Accounting Manager based in Brazil for a full-time remote position, Monday through Friday, 8:00 a.m. to 5:00 p.m. U.S. Eastern Time. You will work with our Portuguese-speaking team and communicate clearly in English with U.S. management and our external accountant.

This is a very hands-on individual-contributor role. You will personally perform day-to-day bookkeeping and financial housekeeping: clean up transactions, organize receipts, reconcile accounts, prepare owner statements, and produce recurring reports. You will own follow-through from source documents to accurate books and completed reporting. You will also improve these financial workflows using AI.

COMPENSATION AND SCHEDULE

USD $250 per week. Required schedule: FULL-TIME, Monday through Friday, 8:00 a.m. to 5:00 p.m. U.S. Eastern Time (New York time, following Eastern daylight-saving changes). You must be available for this fixed schedule; general time-zone overlap is not sufficient. Confirm your availability and acceptance of this weekly budget in your proposal. Long-term collaboration is intended, subject to performance and mutual agreement.

WHAT YOU WILL OWN

- Daily QuickBooks Online bookkeeping across separate legal entities: bank/card feeds, accurate categories, property classes, receipts, and an aged exception list.

- Bank and credit-card reconciliations to actual statements, with every difference explained and supporting documents retained.

- OwnerRez accounting: reconcile property expenses and owner statements to QuickBooks, distinguish reimbursements from service income, and prepare weekly property-management transfer schedules for approval.

- Keep guest/owner trust funds, operating cash, intercompany transfers, owner distributions, and business income correctly separated.

- Reconcile Airbnb, Vrbo, Booking.com, Stripe and other payouts, fees, commissions, refunds and chargebacks to bookings and bank deposits.

- Prepare monthly owner statements and property-level reports, apply review corrections promptly, and track completion through final approval.

- Support weekly payroll and contractor-payment reconciliation across time/work records, payment-provider records and the bank, including fees and failed or duplicate payments.

- Retrieve mortgage and utility support, prepare principal/interest/escrow allocations, and maintain property-specific records.

- Deliver monthly P&L, balance-sheet support, reconciliation schedules and a clear list of unresolved items. Support W-9/1099 preparation under the external accountant's approved instructions.

AI-ASSISTED ACCOUNTING

- Use approved AI tools to help extract invoice data, propose transaction classifications, compare exports, investigate differences, draft reports and document procedures.

- Build repeatable spreadsheet and AI-assisted workflows that reduce manual work and improve accuracy.

- Verify every AI-generated calculation, classification and proposed entry against source documents. Keep a clear audit trail and follow company data-access policies.

- Retain personal responsibility for the accuracy and completeness of the books, and obtain required approval before posting adjustments or releasing payments.

REQUIRED EXPERIENCE

- At least 3 years of hands-on U.S. bookkeeping/accounting and QuickBooks Online, with ownership of reconciliations, monthly close and financial reporting.

- Either practical experience using AI tools in finance/accounting, OR a strong willingness to learn and consistently use AI in our financial workflows. Prior AI expertise is not required; careful verification, curiosity and adoption of our tools are required.

- Strong bank reconciliation, double-entry accounting, balance-sheet cleanup and multi-entity experience.

- Comfortable with Excel/Google Sheets, lookups, SUMIFS, pivot tables and reconciling large exports.

- Professional Portuguese and strong written/spoken English. Based in Brazil for team collaboration and working-hour alignment.

- Ability to spot duplicates, missing receipts, incorrect periods, wrong properties and unsupported classifications without waiting for the owner to find them.

- Reliable internet, a suitable work computer, and willingness to use Hubstaff for agreed work-time reporting.

STRONGLY PREFERRED

Property management, vacation rentals, real estate or trust/owner accounting; OwnerRez; OTA/Stripe payout reconciliation; QuickBooks ProAdvisor certification; familiarity with Slack, Notion, Operto or similar operations tools. An accounting degree is welcome.

HOW WE DEFINE GOOD WORK

Accurate reconciliations, clear evidence and dependable completion dates. Review new bank-feed items each business day a