Administrative Assistant

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions and value-added services for freight and transit rail. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation and Faiveley Transport, the company has unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems. Wabtec is focused on performance that drives progress, creating transportation solutions that move and improve the world. Wabtec has approximately 27,000 employees in facilities throughout the world. Visit the company's new website at:
It's not just about your careeror your job title it's about who you are and the impact you are going to make on the world. Do you want to go into uncharted waters do things that haven't been done to make yours and someone else's life better? Wabtec has been doing that for decades and we will continue to do so Through our people, leadership development, services, technology and scale, Wabtec delivers better outcomes for global customers by speaking the language of industry.
Essa posição é para atuar de forma presencial em Contagem, MG.
Who will you be working with?
By joining the Administrative Team you will find yourself working with people who are exceptionally talented, determined, and committed to supporting the directors and business needs positively to the team and the broader objectives of the company.
How will you make a difference?
- As a member of the Administrative Team, working as an Administrative assistant, you will be responsible for a proactive approach to tasks, showing initiative and a strong commitment to achieving excellence within your role.
- Responsibility and reliability are key attributes we value, ensuring that all tasks are completed efficiently and to the highest standard.
- Excellent communication skills are essential, both written and verbal, with the ability to interact professionally and warmly with a diverse range of individuals at all levels of the organization.
- A strong interpersonal skill set is crucial for maintaining effective working relationships with team members and other departments, facilitating a harmonious and productive work environment.
- This role is suited to someone eager to learn and grow within a dynamic, fast-paced environment, contributing positively to the team and the company's broader objectives.
What do we want to know about you?
- Bachelor's Degree in Secretarial, Administration, Tourism, and related fields (completed or currently studying).
- Advanced English.
- Advanced Excel.
- A sense of ownership in all tasks.
- Good relationship with the whole organization.
- Resilience and flexibility to complete different tasks.
- Critical sense, and ability to solve problems and think outside of the box.
- Scenario reading and discretion.
What will your typical day look like?
- Maintain the executive's agenda and assist with planning appointments, board meetings, conferences, etc.
- Attend meetings and write effective minutes.
- Answer and screen phone calls and direct them where appropriate.
- Support 10 directors from Latin America with travel arrangements (flight bookings, hotel reservations, and any logistics necessary).
- Deal with confidential documents, ensuring they remain secure.
- Prepare invoices or financial statements and provide accounting assistance.
- Monitor office supplies and negotiate terms with suppliers to get more cost-effective orders.
- Maintain electronic and paper records, ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.
- Monitor payment process for administrative services.
- Focal Point for Latin America T&L and Credit Card.
- Responsible for board events.
- Manage expense reporting - corporate card.
- Organize small events.
- Offer support regarding travel, inquiries, and registration of new employees using the tool from the agency that services us.
LI-IM1
Wabtec Corporation is committed to taking on the world's toughest challenges. In order to fulfill that commitment we rely on a culture of leadership, diversity and inclusiveness. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We believe in hiring talented people of varied backgrounds, experiences and styles people like you Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

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