Executive Support Professional

Há 3 dias

Contagem, Minas Gerais, Brasil beBeeAdministrative Tempo inteiro R$47.151 - R$70.777

Job Title:

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This role is part of a dynamic and fast-paced environment, where you will have the opportunity to learn and grow as an Administrative Assistant. You will work closely with exceptionally talented, determined, and committed team members who support the directors and business needs positively to the team and the broader objectives of the organization.

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Key Responsibilities:

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  • ">
  • Provide proactive support to the executive team, including maintaining their agenda, planning appointments, board meetings, conferences, etc.">
  • Attend meetings, take effective minutes, and follow up on action items.">
  • Answer and screen phone calls, directing them where appropriate.">
  • Support 10 directors from Latin America with travel arrangements (flight bookings, hotel reservations, and any logistics necessary).">
  • Handle confidential documents, ensuring they remain secure.">
  • Prepare invoices or financial statements and provide accounting assistance.">
  • Monitor office supplies and negotiate terms with suppliers to get more cost-effective orders.">
  • Maintain electronic and paper records, ensuring information is organized and easily accessible.">
  • Conduct research and prepare presentations or reports as assigned.">
  • Monitor payment process for administrative services.">
  • Be the focal point for Latin America T&L and Credit Card.">
  • Responsible for board events.">
  • Manage expense reporting - corporate card.">
  • Organize small events.">
  • Offer support regarding travel, inquiries, and registration of new employees using the tool from the agency that services us.">
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Requirements:

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We are looking for candidates with a Bachelor's Degree in Secretarial, Administration, Tourism, and related fields (completed or currently studying). Advanced English proficiency, Proficiency in Advanced Excel, A sense of ownership in all tasks, Good relationship with the whole organization, Resilience and flexibility to complete different tasks, Critical thinking and problem-solving skills, Ability to read scenarios and exercise discretion.

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A Typical Day:

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Work collaboratively with the executive team and other departments to ensure smooth operations. Stay organized and manage competing priorities effectively. Foster a positive and productive work environment.

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