Administrative Assistant

Company Description
**Make an impact at a global and dynamic investment organization**
When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability. The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.
CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to:
- Diverse and inspiring colleagues and approachable leaders
- Stimulating work in a fast-paced, intellectually challenging environment
- Accelerated exposure and responsibility
- Global career development opportunities
- Being motivated every day by CPP Investments' important social purpose and unshakable principles
- A deeply rooted culture of Integrity, Partnership and High Performance
If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here's an opportunity for you to invest your career at CPP Investments.
Job Description
**PLEASE SUBMIT APPLICATION IN ENGLISH**
Working as part of a multi-person team, the Administrative Assistant provides full administrative support to the Real Assets Latin America team.
**_ Role-Specific Accountabilities_**
- Specific accountabilities include calendar management, arranging global travel and meetings, expense reporting, proofing and editing reports, ongoing communication with multiple internal and external stakeholders.
- Provides administrative assistant support to a team of professionals in a fast-paced and professional environment.
- Coordinates and book travel arrangements, including flights, hotels and visa requirements as needed
- Manages calendars on behalf of executives, work with other departments' EAs/AAs to coordinate meeting bookings as needed
- General administrative support to the team including handling expenses, invoicing, incoming and outgoing correspondence, mail, course registrations, etc.
- Handles highly sensitive and confidential matters relating to the daily activities of the group.
- Assists with meeting room bookings for internal and external meetings, including guest registration and catering orders as needed
- Assists with planning department-wide events including off-sites and social events: find venues, coordinate vendor contracts and payment, communicate with department, etc.
- Assists in the preparation of correspondence, reports and presentations using the entire MS Office suite as appropriate (Word, Excel, PowerPoint, etc.)
- Works with HR and IT to ensure the smooth on-boarding process for new employees
- Works on a highly cooperative basis with, and provides back up to other São Paulo based assistants, as needed.
- Other duties, as assigned.
Qualifications
- Post-secondary education in administration or comparable field is required; university or college degree preferred.
- Minimum of 2 years experience in an Administrative role supporting a team; exposure to large, multinational organizations and/or the financial industry preferred
- Fluent (both verbal and written) in both English and Brazilian Portuguese. Working knowledge of Spanish an asset.
- Self-starter, comfort with ambiguity, excellent organizational and time management skills and pro-active learner.
- Strengths in attention to details and accuracy.
- Ability to readily adapt to a fast-paced and rapidly-changing environment and function well in a high-performance, deadline-oriented culture.
- Can accommodate a flexible work schedule.
- Behaves in a manner consistent with our Guiding Principles of Integrity, Partnership and High Performance.
Additional Information
Visit our **LinkedIn Career Page** or **Follow us **on** LinkedIn. #LI-AN1**
At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.
**Our Commitment to Inclusion and Diversity**:
In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.
**Disclaimer**:
CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arran

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