Gbs Site Assistant

2 semanas atrás

Curitiba, Brasil Syensqo Tempo inteiro

Job Overview Syensqo is all about chemistry. We're not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet's beauty for the generations to come. Job Grade: S12 Key Responsibilities Provide administrative support to ensure efficient operation of your scope. Ensure onboarding of new comers and welcoming of visitors. Answer phone calls, schedule meetings and support visitors exhibiting polite and professional conduct. Carry out administrative duties such as filing, typing, copying, binding, scanning, etc. Complete operational requirements by scheduling and assigning administrative projects and expediting work results. Coordinate and organize arrangements for on-site meetings, special ceremonies, conferences, and / or lunches including hotel reservations, scheduling of facilities, menu selections, and preparation of agendas; programs. Maintain good rapport with all leaders on site and staff. Perform other duties as assigned. External and Internal events and visits support: meeting rooms schedule, catering organization, hotel / taxi / IT support, team building events for groups, dinner organization, boarding pass prints, document prints (if needed), PO creation, submission of expenses, celebrations / organization (Christmas baskets / HSE Week / End‑Year Celebrations / Citizen Day / GBS events / anniversaries), support to the Site Manager and Site coordinator (when applicable) such as in town halls, meeting schedules, and partnership with the HR Manager, prepare onsite onboardings including lunch, rooms and goodies, maintain a close and highly responsive relationship to the day‑to‑day work activities of the leaders in your scope, support executive schedules including appointments, meetings and travel arrangements, support preparation, review and edit of reports, presentations and other documents. Ensure all materials are accurate and professionally presented. Confidentiality: Handle sensitive information with the utmost confidentiality and discretion. Communication: Prepare organizational announcements and other communications. Office Management: Oversee office supplies and equipment, ensuring the executive office is well maintained and functional. Education & Experience Bachelor's degree in Business Administration, Communications, or a related field preferred. Minimum of 1 year of experience as an Admin Assistant or in a similar role. Must‑Hold Skills Exceptional organizational and time‑management skills. Strong written and verbal communication abilities. Ability to work independently and as part of a team. High level of professionalism and discretion. Strong problem‑solving skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Must‑Hold Language Skills Fluent in English (both written & spoken) About Us Syensqo is dedicated to improving lives through science and sustainability, ensuring a bright future for both our organization and the planet. Work Arrangement Hybrid or Onsite #J-18808-Ljbffr

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