Administrative Assistant

**The Role**:
**Company description**
As a global energy company operating in a challenging world, we set high standards of performance and ethical behaviors. We are judged by how we act and how we live up to our core values of honesty, integrity, and respect for people. Our Business Principles are based on these. They promote trust, openness, teamwork, and professionalism, as well as pride in what we do and how we conduct business.
Building on our core values, we aspire to sustain a diverse and inclusive culture where everyone feels respected and valued, from our employees to our customers and partners. A diverse workforce and an inclusive work environment are vital to our success, leading to greater innovation and better energy solutions.
- An innovative place to work_
There's never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.
Join us and you'll add your talent and imagination to a business with the power to shape the future - whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.
- A rewarding place to work_
Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.
We're huge advocates for career development. We'll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.
**Administrative Assistant**
**What is the role?**
This role will report to the Producing Assets and will also support others within Shell Brazil Leadership Team.
If you are a well-organized team-player, good with IT and with an instinct to improve how we work, this could be your opportunity. You will grow personally in a supportive team as you help Shell Brazil to become simpler and more efficient.
As an Administrative Assistant supporting LT members in Brazil, you'll be a key member of a team providing administrative support for senior managers in these departments while coaching their team members to be effectively self-sufficient. You'll thrive on providing excellent administrative support while demonstrating a growth mindset as we look to make Shell Brazil simpler and more efficient.
As an Administrative Assistant, you will be responsible of the following duties:
- Provide cover for other Admin Assistants as required and sharing best practice
- Assist with handling local documentation
- Assist with office/ team management (including courier bookings, monitoring incoming post, maintaining distribution/ project lists)
- Provide team and community support by organizing events and celebrations; and
- ensure effective team onboarding/ offboarding
An additional and important aspect of the role will be to support the team members in being effectively self-sufficient for basic administrative tasks and in effectively using available offshore support. As well as coaching staff, you will develop and maintain - within the Exec Assistant/ Admin Assistant team - clear location-specific guides/ checklists for basic administrative tasks (travel bookings, expenses, arranging meetings/ booking rooms and IT procurement).
**Requirements**:
With the pandemic accelerating the pace of digitalization and changing how we work, Admin Assistants will be vital as we work to make Shell Brazil simpler and more efficient. You will increase the efficiency and effectiveness of Shell Brazil senior managers, while also ensuring other staff are equipped to be effectively self-sufficient.
**What we need from you**
- Must have legal authorization to work in the Brazil on a full-time basis for anyone other than current employer
- Minimum of 10 (ten) years working experience in any work related field
- Bachelor's degree in Engineering or Science, or any related field is preferred.
- Must have an excellent command of the English language (written and verbal) skills with good attention to detail.
- An effective team player
- Flexible, pro-active, able to multi-task and prioritize, with the confidence and initiative to coordinate support for multiple senior managers promptly and efficiently.
- Knowledgeable with IT - accomplished in using current tools (Office 365/ SharePoint/ Concur) and confident in quickly mastering new apps and processes.
- Respect confidentiality requirements.
**Translated Company Description
Hybrid work (up to 3 days in the office and the rest remote) is the basis for Shell Brasil staff
**Disclaimer

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