Human Resources Admin
Há 1 mês
Vistex is an SAP software solutions extensions partner serving businesses of all sizes worldwide across a spectrum of industries by managing their master data, contracts, pricing, rebates, and incentive programs. Our solutions provide unprecedented visibility into the breadth and depth of go-to-market programs and enable businesses with insightful information that drives revenue, controls costs, and increases margins. Our deep industry expertise coupled with in-house implementation, delivery, and training services makes Vistex a full solutions resource and consultancy.
Position: Vistex Administrative Assistant, Human ResourcesThe ideal candidate is a positive, professional, reliable, flexible, and detail-oriented individual who will perform a range of duties supporting HR and administrative operations, daily activities, and facility needs.
Responsibilities:- Coordinate all Domestic and International travel arrangements including booking flights, hotels, rental cars, etc.
- Handle all matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
- General office management.
- Screen phone calls.
- Calendar coordination.
- Managing expenses.
- Event planning.
- Administrative / Human Resources tasks.
- Managing research projects.
- Coordinate courier services (Notary office, customers, post office, etc.).
- Maintain organized office archive (Contracts, Employee documents, Partners, Vendors, CVs, Payments, etc.).
- Assist and provide documentation to new suppliers and customers.
- Assist with the setup of meetings, scheduling of conference rooms, and other administrative tasks as needed.
- Update and maintain databases such as mailing lists, vendor lists, staff lists, contact lists, and customer information.
- Purchase office supplies and items such as cleaning materials and groceries.
- Check goods and orders to confirm they have been received.
- Office maintenance, calling for repairs; maintaining equipment inventories (Air conditioning, cleaning, plumbing, electrical, etc.).
- Interaction with suppliers and vendors (Giveaways, booth art decoration, graphics requests, etc.).
- Monitor training programs to ensure that training objectives are met.
- Provide holiday gifts to all customers.
- Manage employee birthday/gift set/anniversary list.
- Manage new hire swag.
- Manage cleaner company schedules and duties.
- Manage HR and office monthly bills and send to Accounts Payable.
- Occupational Health obligations for all employees, including documentation such as PPRA, PCMSO, NR1.
- Management/Interaction with benefits vendors (Health insurance, Life insurance, Dental insurance, Meal vouchers, Grocery Vouchers).
- Contribute to team effort by accomplishing related results as needed.
- Perform other duties as assigned.
- Preparation of new hire materials.
- Review and update admin/HR procedures to fit company needs.
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