Human Resources Admin

3 semanas atrás

São Paulo, Brasil https:www.energyjobline.comsitemap.xml Tempo inteiro

Vistex is an SAP software solutions extensions partner serving businesses of all sizes worldwide across a spectrum of industries by managing their master data, contracts, pricing, rebates, and incentive programs. Our solutions provide unprecedented visibility into the breadth and depth of go-to-market programs and enable businesses with insightful information that drive revenue, control costs, and increase margins. Our deep industry expertise, coupled with in-house implementation, delivery, and training services, makes Vistex a full solutions resource and consultancy.

Vistex Administrative Assistant, Human Resources

The ideal candidate is a positive, professional, reliable, flexible, and detail-oriented individual who will perform a range of duties supporting HR and administrative tasks, daily operations, and facility needs.

Responsibilities:
  1. Coordinate all domestic and international travel arrangements including booking of flights, hotels, and rental cars.
  2. Handle all matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
  3. General office management.
  4. Screen phone calls.
  5. Calendar coordination.
  6. Managing expenses.
  7. Event planning.
  8. Administrative / Human Resources tasks.
  9. Manage research projects.
  10. Coordinate courier services (Notary office, Customers, post office, etc.).
  11. Maintain organized office archives (Contracts, Employees documents, Partners, Vendors, CVs, Payments, etc.).
  12. Assist and provide documentation to new suppliers and customers.
  13. Assist with the setup of meetings and scheduling of conference rooms; other administrative tasks as needed.
  14. Update and maintain databases such as mailing lists, Vendors List, Staff list, contact lists, and Customer information.
  15. Purchase office supplies and items such as cleaning materials and groceries.
  16. Check goods and orders to ensure they have been received.
  17. Office maintenance, calling for repairs; maintaining equipment inventories (Air conditioner, Cleaning, plumber, Electrician, etc.).
  18. Interaction with suppliers and vendors (Giveaways, booth art decoration, graphics requests, etc.).
  19. Monitor training programs to ensure that training objectives are met.
  20. Provide holiday gifts to all customers.
  21. Maintain Employees birthday/gift set/anniversary list.
  22. Manage new hire swag.
  23. Manage cleaner company schedules, duties, etc.
  24. HR and office monthly bills management, sending to Accounts Payable.
  25. Ensure Occupational Health compliance for all employees, including documentation such as PPRA, PCMSO, NR1.
  26. Manage interactions with benefits vendors (Health insurance, Life insurance, Dental insurance, Meal voucher, Grocery Voucher).
  27. Contribute to team effort by accomplishing related results as needed.
  28. Perform other duties as assigned.
  29. Preparation of new hire materials.
  30. Review and update admin/HR procedures to fit company needs.
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