Executive Assistant

4 semanas atrás

São Paulo, São Paulo, Brasil Oxitec Tempo inteiro
**About Us**
We are a team of passionate individuals, developing ground-breaking biological solutions to sustainably and safely control insects that spread disease and destroy crops. We do this work to improve lives and livelihoods around the world in the face of growing threats that insects pose to human health and the global food supply.
Whilst what we do relates to developing insect control technologies, our organisation is about people and in its service to people.
**Purpose of the Job**
We are seeking a highly motivated and capable Executive Assistant to join our Brazil team.
**Responsibilities**
- Organize and monitor scheduling of the Managing Director and Executive Board when visiting our Brazil HQ.
- Corporate travel management (accommodation, airline tickets, car rental & travel advance requests).
- Entertaining and assisting foreign visitors and collaborators (taxi, hotel, car rental, travel documentation, etc.).
- Writing and translating documents from and to English and Portuguese.
- Organize corporate events and meetings.
- Accounting (corporate card and expense reimbursement).
- Send and receive documents and correspondence.
- Purchasing and control, management of office supplies and consumables.
**Experience & Qualifications**
- Previous experience as an Executive Assistant reporting to a Company Director
- Complete Higher Education - Administration, Human Resources, or related areas
- Fluent in English and Portuguese
- Flexible schedule, including weekends and holidays
**Behavioural Requirements**
- Commitment to and passion for the Oxitec mission - which includes willingness to grow with the company
- Takes responsibility for actions through a proactive and driven approach
- Has a positive, can-do mindset, a strong sense of responsibility and a focus on performance excellence
- Responsive to the needs of an international business working across different time zones, adapting working patterns in-line with business requirements
- Positive, co-operative, and professional always
- Integrity, demonstrated through consistency of actions and values
- Adaptability and flexibility, thriving and being resilient in an environment of change and ambiguity

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