Latam Executive Assistant

Há 7 dias

São Paulo, São Paulo, Brasil TikTok Tempo inteiro
Responsibilities
TikTok is the leading destination for short-form mobile video. Our mission is to inspire creativity and bring joy. TikTok has global offices including Los Angeles, Mountain View, New York, Austin, London, Paris, Berlin, Dubai, Singapore, Jakarta, São Paulo, Seoul and Tokyo.
Why Join Us
At TikTok, our people are humble, intelligent, compassionate and creative. We create to inspire - for you, for us, and for more than 1 billion users on our platform. We lead with curiosity and aim for the highest, never shying away from taking calculated risks and embracing ambiguity as it comes. Here, the opportunities are limitless for those who dare to pursue bold ideas that exist just beyond the boundary of possibility. Join us and make impact happen with a career at TikTok.
Our Project Management Office (PMO) team is responsible for the successful operations, execution, and governance of projects, continuous improvement, and organization administrative support to our teams across the region.
**Responsibilities**:
1. Optimize the Leader's time through effective calendar management, coordinating internal and external forums like staff meetings and annual business planning/reviews.
2. Proven ability to manage projects, work under pressure as well as use initiative and judgment within established business guidelines.
3. Evaluate and provide suggested responses for invitations for events, speaking opportunities, and external engagements; manage logistics and content preparation for external engagements
5. Schedule and coordinate special events and meetings as needed (company events, off-sites, lunch/ dinner engagements/ business reviews/ all hands, etc).
6. Creating detailed travel itineraries, meeting schedules and executive needs for business travel.
7. Support leaders' direct reports with administrative work, expense reports and large meeting coordination with third-party partners.
8. Project planning and logistics coordination for learning and development activities, fire-side chats, etc.
**Qualifications**:
1. 7-10 years experience in an administrative assistant or business partner role, preferably related with experience in project management, calendar management and executive assistant roles
1. 7-10 years experience in an administrative assistant or business partner role, preferably related with experience in project management, calendar management and executive assistant roles
2. Experience with project management frameworks.
3. Be able to outline and develop projects with clarity and fluidity.
4. Enjoy working in a global, fast paced and innovative environment
5. Exceptional time management skills
6. Good written and oral English skills
7. Flawless execution of administrative activities, with high attention to detail.
8. Ability to take initiative and handle ambiguity to resolve tactical constraints.
9. Strong relationship management skills, collaborative and team-oriented approach.
10. Excel, PowerPoint, mail and calendaring skills.
TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.

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