Resource Planning

Overview

Resource Planning & Administration Associate/ Sr. Associate at the Inter-American Development Bank (IDB) – international staff role based at our Headquarters in Washington, D.C. We offer visa and relocation support. The IDB Group is a community of diverse, versatile, and passionate people who aim to improve lives in Latin America and the Caribbean in an inclusive, collaborative, agile, and rewarding environment.

You will work in the Front Office of the Country Department Central America, Haiti, Mexico, Panama and Dominican Republic (CID). CID is responsible for the strategic, programmatic, and operational relationship with Belize, Costa Rica, Dominican Republic, El Salvador, Guatemala, Haiti, Honduras, Mexico, Nicaragua, and Panama. You will act as a front office partner to Country Offices, ensuring effective management of financial and human resources, with a focus on budget execution, workforce management, and coordination with corporate areas.

Budget, Financial Planning and Accounting

• Support the Department’s annual Budget Formulation exercise by collaborating closely with the Country Offices and functional teams to identify activities for the year.
• Strengthen monitoring of budget execution and proactively identify opportunities to optimize financial resources. Provide timely financial reports and projections to support strategic decision-making.
• Support the general reconciliation of expenses (SAP, Hyperion), the creation of projections and reclassifications ensuring compliance with the Chart of Accounts.
• Liaise with the corresponding corporate units (FIN, PRC, ACP) for inquiries, incidents and general requests.

Human Resources Management

• Serve as focal point for HR processes in CID Country Offices, ensuring alignment with IDB policies and timely resolution of staff needs.
• Actively support the promotion of a positive and engaging work environment through HR initiatives such as work-life balance, diversity and inclusion, collaboration and teamwork, team-building and social events, and other change initiatives.
• Monitor, anticipate and contribute to contracting of complementary workforce within CID.
• Support internal onboarding and offboarding programs for CID employees.
• Supervise compliance of staff time reporting, leave administration, mandatory courses, yearly self-assessments, and other corporate requirements, ensuring quality of information.

Process management and financial information analysis

• Prepare and update internal guidelines and processes; develop mechanisms and tools to ensure policy compliance and optimize processes using project management tools and methodologies.
• Identify issues to improve efficiency and quality of CID services.
• Collaborate on reports, data extraction, and develop solutions/tools for data visualization to support monitoring and decision-making with an integrated view of processes, resources, and metrics.

General Services Administration

• Provide timely guidance to country offices on travel, procurement, and general services; act as first-line front office coordinator.
• Support Travel Management by reviewing Statements of Expenses (SOEs) and Travel Authorizations (TAs) per applicable policies.
• Anticipate goods and administrative services needs and coordinate purchases following procurement guidelines.

• Education: Master’s degree in Business Administration, Economics, Finance, Law, or related areas, preferably with a master’s degree.
• Experience: Knowledge of SAP and Hyperion; proficiency with spreadsheets, database management, and analytical tools such as Power BI. At least 3 years of progressive experience in budget, HR, and administration with a track record coordinating across multiple offices or units.
• Languages: Proficiency in Spanish and English, spoken and written. Knowledge of French and Portuguese is preferable.
• Skills: Strategic thinking and problem solving; collaboration and knowledge sharing; client-focused front office support; strong communication and influence; ability to integrate HR and financial perspectives into decision-making.

Requirements

• Citizenship: You are a citizen of one of IDB’s 48 member countries. Relocation and visa assistance may be provided for you and eligible dependents.
• Consanguinity: No family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

• Type of contract: International staff contract, 36 months initially, renewable upon mutual agreement.
• Compensation and benefits: Competitive package; 24 days of paid time off, 8 personal days, sick leave, gender-neutral parental leave; comprehensive health insurance; pension plan; relocation and visa assistance when applicable; hybrid and flexible work schedules; health and well-being services; development support; and other perks.

We value diversity, equity, inclusion, and belonging. We encourage applicants from diverse backgrounds and provide reasonable accommodations during the interview process upon request.

The IDB Group comprises the IDB, IDB Invest, and IDB Lab and offers flexible financing solutions for development in Latin America and the Caribbean.

LinkedIn:

Facebook:

Twitter: