
Department Assistant
3 semanas atrás
**Req Id**:17454
**Job Family**:Administration
**Location**:Rio de Janeiro, BR,
**Description**:
**ROLE PROPOSE**
Organized and proactive Department Assistant to join our BPS dynamic team. The Assistant will have a crucial role in ensuring the smooth operation of our department by managing meetings, handling expenses, coordinating activities, and preparing travels, workshops and events involving department personnel and management teams.
**ROLE CONTRIBUITION**
Meeting Management:
- Schedule and coordinate department meetings, including reserving meeting rooms and sending calendar invites in coordination and synchronization with existing Operations cadence meeting.- Prepare and distribute meeting agendas and materials presentation.- When required take detailed meeting minutes and follow up on action items to be completed by owners.- Ensure all necessary technology and equipment are set up and functioning for the meetings rooms dedicated to the floor.
- Department Expense Management:
- Coordinate with Shared services the procurement of necessary equipment, tools required for the department management- Track and process expense (and reimbursements when required) in line with the department budget.- Maintain accurate records of departmental expenditures.- Assist with budget preparation and monitoring.- Ensure compliance with company policies and procedures regarding department expenses/ costs- Ensure appropriate level of office supplies and stationery- Support management team to travel within country between Rio and Santos or other Brazilan site.- Support management team to attend overseas event
- Coordination:
- Serve as a point of contact for internal communications (articles, memo, newcomers' announcement, onboarding tour etc...)- Manage departmental files, documents, and records.- Provide administrative support to department staff as needed.- Grant access to specific files, support for IT request, or other tickets
- Workshop and event Preparation:
- Coordinate logistics for workshops and event, including venue booking, catering, and transportation.- Plan and organize department events, such as conferences, seminars, and team-building activities.- Prepare workshop materials and ensure all necessary supplies are available.- Assist with registration for other department and attendee communication.- Provide on-site support during workshops.- Manage event and workshop budgets and timelines- Ensure smooth execution of events and handle any issues that arise.
-
Programme Assistant
3 semanas atrás
Rio de Janeiro, Rio de Janeiro, Brasil United Nations Tempo inteiro**Job Opening****Job Opening ID**: **Job Network**:- **Job Family** : HST**Category and Level** : Consultants, CON**Duty Station** : RIO DE JANEIRO**Department/Office** : United Nations Human Settlements Programme**Date Posted** : Sep 5, 2024**Deadline** : Sep 10, 2024**Result of Service**- He/she will provide technical advice and support the execution of...
-
Executive Assistant
3 semanas atrás
Rio de Janeiro, Rio de Janeiro, Brasil Buy Box Experts Tempo inteiroBuy Box Experts (BBE) is a Spreetail Agency, our mission at BBE is to be premier Amazon strategists by successfully evolving and adapting to the ever-changing environment that is Amazon and e-commerce. Our strategic growth mindset and holistic approach encourage forward-thinking and provide the greatest potential for success for our Brand Partners.We're...
-
Technical Support Assistant
2 semanas atrás
Rio de Janeiro, Rio de Janeiro, Brasil beBeeTechnical Tempo inteiro R$34.000 - R$53.600Job Title: Technical Support AssistantJob DescriptionWe are seeking a highly skilled and motivated Technical Support Assistant to join our team. The successful candidate will be responsible for providing administrative support to our department, ensuring the smooth operation of our daily activities.The role involves a range of tasks, including but not...
-
Relocation Assistant
3 semanas atrás
Rio de Janeiro, Rio de Janeiro, Brasil SIRVA Tempo inteiroPosition SummaryThe Relocation Assistant works alongside the Relocation Consultants supporting services required for successful transferee relocation. Also, assistance to day-to-day activities of Relocation Department.Relocation Assistance does not have direct contact with transferees or client (internal)Functions and Responsibilities% of Time Description of...
-
Administrative Assistant
2 semanas atrás
Rio de Janeiro, Rio de Janeiro, Brasil SBM Offshore Tempo inteiroAdministrative Assistant**Req Id**:19563**Job Family**:Administration**Location**:Rio de Janeiro, BR, **Description**:- Imagine your career taking you to the depths of innovation and the heights of impact. Our people enable continuous progress. Their commitment, collective expertise, and unique capabilities are the engine room behind SBM Offshore's True....
-
Assistant Director
4 semanas atrás
Rio de Janeiro, Rio de Janeiro, Brasil InsideHigherEd Tempo inteiroThe Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission. At Howard University, we prioritize well-being and professional growth. Here is what we offer: Health &...
-
Assistant Director
3 semanas atrás
Rio de Janeiro, Rio de Janeiro, Brasil InsideHigherEd Tempo inteiroThe Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission.At Howard University, we prioritize well-being and professional growth.Here is what we offer:Health &...
-
Assistant Director
4 semanas atrás
Rio de Janeiro, Rio de Janeiro, Brasil InsideHigherEd Tempo inteiroThe Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission. At Howard University, we prioritize well-being and professional growth. Here is what we offer:- Health & Wellness:...
-
Assistant Director
3 semanas atrás
Rio de Janeiro, Rio de Janeiro, Brasil InsideHigherEd Tempo inteiroThe Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission. At Howard University, we prioritize well-being and professional growth. Here is what we offer: Health &...
-
Administrative Assistant
1 semana atrás
Rio de Janeiro, Rio de Janeiro, Brasil Shell Tempo inteiro**The Role**:As a global energy company operating in a challenging world, we set high standards of performance and ethical behaviors. We are judged by how we act and how we live up to our core values of honesty, integrity, and respect for people. Our Business Principles are based on these. They promote trust, openness, teamwork, and professionalism, as well...