Production Administrative Assistant
Há 2 dias
Position responsibilities:
- Assist Project Managers with certain aspects of the life-cycle of all language/translation projects (place and set up jobs;
contact linguists, set up deadlines and negotiate prices) - Juggle multiple tasks and priorities simultaneously in a fast-paced environment
- Maintain the database and spreadsheet updated
- Formatting using .Doc, .PDF, and .Xls files;
importing images from PDF files to Word document, etc. - Billing;
contacting linguists toresolve issues such as invoice/word count discrepancies;
data entry - Organizing documents;
scanning hard copies onto the network;
printing files for big jobs - Complete administrative tasks including project set-ups, creating purchase orders, creating and tracking schedules for individual projects and department
- Liaise with sales staff to ensure all projects are submitted properly
- Assist Department Manager to ensure all projects are assigned
Some specs:
- Setting:
On-site (from the office in Itaim Bibi, São Paulo) - Schedule:
Mon - Fri, 10 am to 7 pm
Essential skills and experience required:
- Excellent written and verbal English communication skills, other languages would be an asset
- University Degree (preferably in linguistic/translation related studies)
- Detail orientation with the ability to multitask
- Excellent problem solving and analytical skills
- Independence in carrying out assigned tasks
- Ability to work under pressure
In order to apply, please submit your CV in English
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