Production Administrative Assistant

Há 2 dias


São Paulo, Brasil TransPerfect Tempo inteiro

Position responsibilities:


  • Assist Project Managers with certain aspects of the life-cycle of all language/translation projects (place and set up jobs;
    contact linguists, set up deadlines and negotiate prices)
  • Juggle multiple tasks and priorities simultaneously in a fast-paced environment
  • Maintain the database and spreadsheet updated
  • Formatting using .Doc, .PDF, and .Xls files;
    importing images from PDF files to Word document, etc.
  • Billing;
    contacting linguists toresolve issues such as invoice/word count discrepancies;
    data entry
  • Organizing documents;
    scanning hard copies onto the network;
    printing files for big jobs
  • Complete administrative tasks including project set-ups, creating purchase orders, creating and tracking schedules for individual projects and department
  • Liaise with sales staff to ensure all projects are submitted properly
  • Assist Department Manager to ensure all projects are assigned


Some specs:

  • Setting:
    On-site (from the office in Itaim Bibi, São Paulo)
  • Schedule:
    Mon - Fri, 10 am to 7 pm


Essential skills and experience required:


  • Excellent written and verbal English communication skills, other languages would be an asset
  • University Degree (preferably in linguistic/translation related studies)
  • Detail orientation with the ability to multitask
  • Excellent problem solving and analytical skills
  • Independence in carrying out assigned tasks
  • Ability to work under pressure


In order to apply, please submit your CV in English


By applying, I confirm I have read and accept TransPerfect's Privacy Policy:
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