Executive Assistant to Founder

Join to apply for the Executive Assistant to Founder role at A10 Test Prep A10 Test Prep is a leading publisher of study guides for professional certification exams. We help individuals prepare for high-stakes tests with clear, approachable content that drives real results. As the founder, I am focused on rapidly growing this business while pursuing additional ventures and investment opportunities. But—like many entrepreneurs—I’m juggling way too much. Some tasks are falling through the cracks, and I haven’t had time to pursue promising new ideas. That’s where you come in. Overview I’m looking for a full-time and highly capable Executive Assistant & Data Entry Specialist to help manage day-to-day tasks, communicate with others on my behalf, and organize information. This job will be split approximately: 20 hours/week of executive assistant work 20 hours/week of focused data entry Some data tasks can be repetitive, but they’re essential to our growth. I need someone who can lock in and get them done accurately—and then pivot into more creative or varied projects when needed. Key Responsibilities Participate in daily Zoom/phone check-ins to discuss projects and priorities Manage and organize incoming emails Perform data entry tasks (copy/paste across apps, review for accuracy) Conduct warm and cold outreach via phone, text, and email (vendors, customers, freelancers, etc.) Make calls on my behalf when needed (if you’re phone-shy, this role isn’t the right fit) Recruit and coordinate with freelancers for short-term projects (LinkedIn, Upwork, email outreach) Conduct background research for new business ideas Help organize events related to my volunteer work Follow templates for social media post creation Assist with occasional online shopping and product comparisons Update WordPress content as needed Flexibly support both personal and business projects as priorities shift Requirements High emotional intelligence and strong common sense Empathetic and able to understand others’ perspectives Positive attitude—no drama or complaints Self-motivated: ability to work with minimal supervision Professional Skills Friendly, conversational writing style Comfortable speaking naturally and clearly in English Exceptionally detail-oriented Able to manage micro-level tasks without needing to be micro-managed Technically savvy and confident using online tools Proactive: you anticipate needs and take initiative Dependable and consistent Assertive enough to push for progress when needed Preferred Experience Executive assistant experience to a founder (strongly preferred) Background in data entry, writing, project coordination, or online research Bonus: familiarity with certification exam audiences Even if you don’t have traditional EA experience but have performed roles with similar responsibilities, we encourage you to apply Tools You Might Use Experience with these isn’t required, but familiarity helps: Google Workspace (Docs, Sheets, Gmail, Calendar) Zoom, Slack, Airtable, Trello/Asana, Notion WordPress (basic content updates) LinkedIn and Upwork for recruiting Type: Remote, Full-Time (approx. 40 hours/week) Duration: Long-term Why Work with Me? Many team members have been with me for years — I respect your time and want you to succeed I keep things fun and light wherever possible You’ll work on a variety of interesting projects with opportunities to learn If you’re organized, curious, tech-savvy, and enjoy solving problems, I’d love to hear from you A10 Test Prep asks respectfully to only apply through the application form and not email/apply to them directly. Recruiters and Agencies please do not contact A10 Test Prep directly. #J-18808-Ljbffr