Virtual Executive Assistant

4 semanas atrás

Rio de Janeiro, Brasil beBeeExecutiveAssistant Tempo inteiro
Job Title: Executive Assistant

We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our team. As an Executive Assistant, you will be responsible for coordinating schedules, managing email communications, tracking tasks, and maintaining organized digital files.

The ideal candidate will have excellent written and verbal communication skills in English, as well as the ability to excel in a fast-paced environment. You will also need to possess strong organizational abilities, meticulous attention to detail, and a collaborative team spirit.

We use Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.), WhatsApp, Asana, Miro, Canva, and AI tools. Proficiency in these software is required. Knowledge of Portuguese is mandatory.

In this role, you will have the opportunity to work with a dynamic team and contribute to the growth and success of our organization.

Key Responsibilities:

  • Calendar Management: Organize schedules, book meetings, and keep calendars up to date.
  • Email Management: Review, prioritize, and organize emails professionally.
  • Task Tracking: Monitor tasks and deadlines using project management tools.
  • Documentation: Prepare reports, take meeting notes, and maintain organized digital files.
  • Customer Support: Communicate with clients and teams via email, chat, and phone as needed.
  • Research Assistance: Support with gathering information and summarizing findings when required.
  • General Admin: Assist with ad-hoc administrative and support tasks as assigned.

Requirements:

  • 1 year of related experience and/or a related degree.
  • Excellent written and verbal communication skills in English.
  • Ability to excel in a fast-paced environment.
  • Strong organizational abilities.
  • Meticulous attention to detail.
  • Collaborative team spirit.
  • Commitment to confidentiality.
  • A quiet, private workspace.

Software proficiency:

  • Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.)
  • WhatsApp
  • Asana
  • Miro
  • Canva
  • AI tools (flexible)
  • Open to other tools as needed

Languages:

  • English mandatory
  • Portuguese mandatory

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