Project Assistant

Context
Responsibilities: 1. Support administrative tasks related to travel, contracts, purchases, payments, and also to others;
2. Provide administrative assistance to Socioeconomic Integration Unit´s Centro-Oeste Team (identify and track follow-up actions; administrative and procurement actions, as well as administrative support to meetings, workshops, seminars and conferences with governments, private sector, civil society and migrants;
3. Provide assistance and support to the coordination with civil society, government, private sector entities and academic institutions in order to facilitate the development, implementation and monitoring and evaluation of assigned programs/projects;
4. Provide support in outreach activities and in the development of partnerships with private sector partners in area of responsibility to enhance employment opportunities for migrants;
5. Assist the preparation of progress and other reports and ensure proper information exchange on all operational aspects of the project with the Project Coordinator;
6. Provide support for the implementation of capacity building activities for local stakeholders;
7. Support the implementation of projects aimed at Socioeconomic Integration in Centro-Oeste;
8. Assist in performing various assignments, in collaboration with national counterparts, by planning, organizing, managing logistics, and facilitating different events and activities in their administrative and organizational aspects with local governments, private sector, civil society and migrants;
9. Support the developing and dissemination of institutional and informational materials for refugees and migrants, including support with translation and revision of materials;
10. Perform other work-related duties, as required.
Qualifications: Education
- High school diploma with a minimum of four (4) years of relevant professional experience;
- University degree in Social Sciences, International Relations, Economics, Law, Public Policy, or a related field from an accredited academic institution with a minimum of two (2) years of experience;
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Experience with social and economic integration projects in partnership with government, civil society, UN, or private sector actors;
- Experience in dialogues with the private sector, including partnerships and continuous contact.
- Experience implementing and monitoring social and economic integration projects in partnership with government, civil society, UN, or private sector actors;
- Ability to establish and maintain strong working relations with relevant government counterparts, civil society, international organizations and private sector entities;
- Desirable field experience related to migration, refugee and statelessness population;
- Experience performing administrative tasks;
- Experience with project reporting.
- Previous work experience in United Nations and/or with migration issues will be considered an asset.
Languages
Required: Portuguese and English (Fluent);
Advantageous: Spanish (advanced)
IOM's official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM's competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies - behavioural indicators
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and I

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