Proposal Specialist

**Overview**:
**Proposal Specialist**
The Proposal Specialist is responsible for the creation, formatting, editing and continual update of proposal grade language (known as boilerplate) as well as the maintenance of the proposal archive repository. This individual will also work within the bid team as requested to review and edit sections of the proposal to ensure that a succinct and singular message is carried throughout the entire proposal document.
Reporting to the Lead of Proposal Management you will be a part of the AMER Customer Solutions Team responsible for boilerplate and templates across the Americas region.
At SITA, we achieve more, together. Are you ready to join us?
**What you will do**
- Researching, writing, and organizing information in a professional and credible manner to build a content database of proposal-grade language.
- Conducting interviews with Subject Matter Experts.
- Reviewing products, services, and/or business ideas.
- Creating strategies for convincing others to take appropriate action.
- Attending meetings and identifying opportunities for proposal writing.
- Prioritizing responsibilities to meet deadlines.
- Editing and revising proposals according to feedback.
- Maintaining consistency in proposal writing by following company policies.
- Working with engineering, project management, and operations personnel to create graphics and visuals for projects.
- Maintain a repository of customer/client references for the NAM and LAC regions
- Manage the proposal database
- Coordinate with internal stakeholder (s) to ensure that bidding prerequisites have been met as part of the solicitation process (i.e., State Licensing and Registrations, etc.).
- Requests for documents related to the bidding process such as "Open Records"
- Have and in-depth understanding of Word and PowerPoint.
- Help create strategies that help with the proposal development
- Rewrite proposal according to team feedback.
- Write content with a consistent tone and message.
- Strong organizational skills.
- Recommend where graphics should be used versus text.
**Qualifications**:
**Who you are**
- A bachelor's degree in Business, Communications, Marketing or related field.
- A minimum of 2 years of previous experience in proposal management. Samples will be requested.
- Ideally holding Foundation Level APMP Certification.
- Expert level skills in Microsoft Office (Word, PowerPoint, Visio, Outlook, Teams, other graphics tools) and Adobe Acrobat Professional.
- Perform an MS Word Test. Ability to illustrate an exceptional use of MS Word.
- ** Excellent communication skills with expert fluency in reading, writing, and speaking Spanish**.
- Experience with content management software a plus but not required.
- Fluency in English.
- Basic understanding of the procurement/sales process a plus.
- Ability to meet deadlines.
- Strong strategic planning abilities.
**What we offer**
SITA's workplace is all about diversity: many different countries and cultures are represented in our workforce, and colleagues who've been working here for decades collaborate with those just out of college and early in their careers. SITA is a place of change and constant improvement, where we're always pushing ourselves to find better ways of doing things: smarter, quicker, easier, for us and our customers and for their customers too.
And we offer all the good stuff you'd expect like holidays, bonus, flexible benefits, medical policy, pension plan and access to world class learning.
**Welcome to SITA**
We design, build, and support technology solutions all with one vision to create easy air travel every step of the way. As an organization, we cover 95% of all international air travel destinations and work with over 2,800 air transport and government customers in every corner of the globe. Are you ready to explore the opportunities?
SITA is an Equal Opportunity Employer M/F/Disability/Veteran. SITA does not discriminate based on age, race, color, creed, religion, national origin, sex, sexual orientation, gender identity, disability, marital status, age, Vietnam Era Veteran status, or any other characteristic protected by state or federal law.

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