Payroll Specialist

"Reimagine the possibilities" at Johnson and Johnson Global Finance We live this motto every day by creating game-changing business solutions for the world's largest and most broadly-based healthcare company.
- Diversity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the health of more than 1 billion patients and consumers every day for more than 130 years. Regardless of your race, belief, sexual orientation, religion or any other trait, YOU are welcome in all open positions at the largest healthcare company in the world._
We are hiring the best talent **Payroll Specialist** to be located in **São José dos Campos**
**Purpose**
The Payroll Specialist is responsible for ensuring all payrolls are delivered timely, accurately, and in compliance with company policies and regulatory requirements in the LATAM cluster, which includes Argentina, Brazil, Paraguay, Mexico, Venezuela, Chile, Colombia, Costa Rica, Ecuador, Guatemala, Peru, Panama, and Dominican Republic. This role will maintain processes to support the preparation of payroll processing, including data collection, data validations, reviewing and approving payroll results, supporting employee and manager inquiries, and providing direction to the payroll staff in the cluster. The Payroll Specialist role will be responsible for supporting the Cluster Payroll Lead with the development and maintenance of payroll requirements, practices, and procedures for the country, as well as ensuring accurate and updated documentation of these requirements. This role will also support the Cluster Payroll Lead on interactions with internal and external stakeholders (e.g. HR, Finance, third party payroll provider, etc.)
The Payroll Specialist role will report into the Cluster Payroll Lead for the LATAM cluster, which also includes the following countries: Argentina, Brazil, Paraguay, Mexico, Venezuela, Chile, Colombia, Costa Rica, Ecuador, Guatemala, Peru, Panama, and Dominican Republic. This position will be responsible for a sub-set of country payrolls in the cluster and will have a team of direct reports.
**Key Responsibilities**
- Processing of country payroll inputs using the country specific payroll vendor template(s) and ensuring the timely and accurate processing of all payroll cycles
- Manage payroll inputs related to base pay, disability and leaves, work schedule changes, new hires, employee movement, separations (final pay, severance), organization changes (e.g., M&A), job and pay changes, and one-time payment requests with third party payroll provider or in-house payroll processing team. Typically works on more complicated and/or sensitive transactions.
- May review and validate Payroll Analyst or Payroll Coordinator transactions
- Support Cluster Payroll Lead with collaboration across HR in-country and other functions to ensure all data is complete and received within payroll deadlines for processing
- Manage payroll calculation process with third-party payroll provider or in-house processing team
- Support the development of internal and external communications for specific payroll processes.
- Ensuring month-end, quarter-end, and year-end payroll returns are complete, accurate and submitted to Government agencies, in a timely manner.
- Responsible for annual payroll calendar, payroll elements, year-end updates and proactively communicate to HR/management/employees as appropriate.
- Make recommendations to Cluster Payroll Lead on payroll administration topics for countries in the cluster
- Liaison with payroll vendor (TPV) regarding upgrades/changes to payroll system when required.
- Monitor employee and manager inquiry volumes to identify trends, manage performance, and improve processes
- Execute, in accordance with globally established standards, processes for SOX compliance, internal controls, and required regulatory/statutory requirements (including payroll record data maintenance)
- Update and maintain payroll process and administration documentation
- Serve as the owner for audits (both internal and external)
- Coach and mentor payroll staff level resources in the cluster
- Provides coaching and mentorship to payroll resources in the cluster to support a high-performance team environment. Sets annual goals and develops effective career and development paths. Encourages continuous learning
- Support payroll projects and cross-functional projects with payroll dependency
**Qualifications**
- A Bachelor's degree or equivalent is required
- A minimum of 3-5 years of prior experience in payroll processing / payroll operations is required
- Strong knowledge of payroll processing in Colombia is required (processes, regulations, vendor landscape, etc.)
- Prior Experience with payroll processes, procedures, controls, regulations, and compliance is preferred
- English level: Intermediate (B1) level required
- Portuguese & Spanish language proficiency is required
- Strong analytical

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