Project Co-ordinator and Personal Assistant
3 semanas atrás
DUTIES AND RESPONSIBILITIES:
- To coordinate and follow up with internal development team on the implementation of SOP procedures to ensure a smooth workflow from the various activities.
- Ensure all development SOP documentation is received from team members timeously and correctly filed.
- To prepare weekly minutes of development meetings and submit to the development team including following up on action points from the meeting.
- To develop and keep updated a filing system for project documentation.
- To prepare compliance handover file with all COC's, Plan Submission Applications, Business License Applications, Approved Plans, Occupation Certificates for every project.
- Liaise with Operations to chase up on service certificates or compliance documents on existing stores.
- Assist PM's and Procurement Manager Development on chasing quotes and checking if required.
- Maintain an updated project tracker which is to be shared with relevant stakeholders on a weekly basis.
- Coordinate departmental activities within the department and ensure all within department is aware of scheduled activities.
- Assist GDM in scheduling meetings with internal and external stakeholders.
- Plan travel including flights, accommodation and transportation.
REQUIREMENTS:
- A minimum of 2 years’ working experience in a similar position.
- Tech savvy with strong MS Word, Excel and PowerPoint skills.
- Strong interpersonal skills.
- Ability to multitask.
- Proactive approach to problem solving.
- Attention to detail is a must.
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