Executive Assistant with Social Media Management experience

2 semanas atrás

Brasília, Brasil Agent Tempo inteiro
Job Title:

Executive Assistant to the CEO

Type:

Full-Time, RemoteWorking Hours:

Mondays - Fridays 8:30 am - 5:00 pm CSTCompensation:

$1,800-$2,500

Note:

This is an English-speaking role, kindly submit your resume in English format.

Job Summary:We seek a highly organized and proactive Executive Assistant to support our CEO in the coaching and personal development industry. The ideal candidate will be a master multitasker, with exceptional communication skills and a passion for helping executives maximize their efficiency. You’ll play a crucial role in ensuring the smooth operation of daily tasks, scheduling, client management, and business development activities.

Key Responsibilities:Administrative Support:

Manage the CEO’s calendar, including scheduling meetings, calls, and coaching sessions. Coordinate travel arrangements and maintain up-to-date records.Client Relations:

Serve as the first point of contact for clients and partners. Assist with onboarding new coaching clients, and ensure timely communication and follow-up.Project Management:

Help manage projects and timelines, ensuring deadlines are met. Track progress on key business initiatives and provide regular updates to the CEO.Content & Communication:

Assist in drafting and proofreading communications, presentations, and newsletters. Maintain client databases and manage correspondence with external stakeholders.Event Coordination:

Organize workshops, webinars, and in-person events. Handle logistics, participant communication, and follow-ups.Social Media & Marketing Support:

Assist in scheduling and managing the CEO’s social media presence, including content creation and engagement with the online community.Document Management:

Prepare and organize documents, reports, and presentations. Maintain confidentiality and manage sensitive information with discretion.Research & Analysis:

Conduct industry research, and competitor analysis, and gather data to support the CEO in decision-making and strategy development.Coaching Session Preparation:

Ensure all necessary materials and resources are ready for coaching sessions. Handle pre-session prep and post-session client follow-up as needed.Ad Hoc Tasks:

Provide support on any miscellaneous tasks to support the growth of the business, including personal assistance as required.

Key Qualifications:Experience:

Minimum 3-5 years of administrative or executive assistant experience, ideally in a coaching, personal development, or service-based business.Skills:

Excellent written and verbal communication skills, strong organizational abilities, and a keen eye for detail. Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello).Tech-Savvy:

Comfortable with technology and adept at learning new systems and tools (experience with scheduling software, CRM systems, and online marketing tools preferred).Interpersonal Skills:

High level of emotional intelligence, professionalism, and a friendly demeanor. Ability to manage multiple priorities and communicate effectively with a diverse range of clients and stakeholders.Self-Starter:

Ability to work independently, anticipate needs, and stay one step ahead. Comfortable in a fast-paced, dynamic environment.Industry Knowledge:

Familiarity with the coaching and personal development industry is a plus, but not required.

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