Remote Sales Project Coordinator- Full-Time

Location: Remote (Work From Home)Schedule: Monday–Friday, 8:00 AM – 5:00 PM Eastern TimeCompany: UTS Group*Only Resumes in English will be considered*About the RoleUTS Group is seeking a highly organised, confident, and proactive Sales Project Coordinator to support our sales department from start to finish. The ideal candidate is not afraid to make decisions, can manage multiple moving parts at once, and thrives in a structured, fast-paced environment.This role ensures sales opportunities flow smoothly into well-coordinated projects—managing communication, documentation, scheduling, and follow-ups while supporting both our clients and internal teams.This is a 100% full-remote position, requiring discipline, ownership, and strong communication.Key Responsibilities1. Sales Support & Opportunity ManagementAssist sales representatives by coordinating all project details from inquiry to proposalPrepare quotes, proposals, supporting documents, and client communicationsReview project scopes to ensure clarity, accuracy, and completenessTrack sales pipeline activities and follow-ups through CRM2. Project Coordination & SchedulingDevelop project timelines, schedules, and task listsCoordinate with operations, technicians, vendors, and subcontractorsMonitor project progress and proactively resolve delaysEnsure materials, equipment, and resources are prepared on time3. Communication & Client CoordinationProvide clear updates to clients regarding project status, schedules, and next stepsTranslate technical details into simple, understandable informationMaintain positive client relationships and support repeat businessAct as the communication link between sales, operations, vendors, and clients4. Documentation & OrganisationOrganise and maintain all project files, documentation, and communication historyPrepare change orders, reports, close-out packages, and audit-ready recordsEnsure all documents meet the company’s quality and compliance standards5. Financial & Administrative SupportAssist with budgeting, cost estimates, procurement, and tracking expensesReview vendor pricing, purchase orders, and order confirmationsSupport sales in controlling project profitability and margins6. Risk Management & Problem SolvingIdentify inconsistencies in scopes, drawings, or client requirementsFlag risks early and recommend solutions before issues impact the projectResolve conflicts or misalignment between teams or contractors7. Leadership & OwnershipTake initiative and make decisions independently when neededKeep team members accountable for deadlines and deliverablesMaintain a high-standard workflow with strong attention to detailMust-Have Experience & Qualifications2+ years of experience in project coordination, sales coordination, or operations supportExperience in security, construction, low-voltage, service, or technical project environmentsProven ability to read and interpret proposals, schedules, and basic project documentationStrong decision-maker who can work independently and confidentlyExcellent verbal and written communication skillsHigh-level organisational skills with the ability to manage multiple active tasksStrong experience using:Office 365 (Excel, Outlook, OneDrive, Word)CRM systems (Zoho CRM, Salesforce, HubSpot, etc.)Project management tools (Asana, Monday.com, Smartsheet, etc.)Ability to work full-time from home with strong discipline and accountabilityPreferred QualificationsExperience coordinating low-voltage, security, door hardware, or installation-related projectsBackground in quoting, preparing proposals, or reviewing scopes of workFamiliarity with procurement, material ordering, and vendor relationsUnderstanding of construction workflows, site coordination, and schedulingStrong documentation and reporting skillsExperience handling change orders, budgets, and cost trackingWho You AreExtremely organised, structured, and detail-drivenComfortable making decisions without waiting for directionAble to communicate clearly with clients, teams, suppliers, and techniciansCalm, professional, and solution-oriented under pressureA strong multitasker who thrives in a remote environmentSomeone who takes ownership and doesn’t let things fall through the cracksWhy Join UTS Group100% remote role with stable weekday scheduleWork with one of the most respected security and automation providers in North AmericaGrowth-focused environment with opportunity to advanceSupportive leadership and well-defined workflowsCompetitive compensation and benefits