Sales Project Coordinator

1 semana atrás

Fortaleza CE, Brasil beBeeCoordinator Tempo inteiro

About This Role This position entails supporting the sales department in various aspects, from initiation to completion. A highly organized and proactive individual will thrive in this fast-paced environment. The ideal candidate is responsible for managing sales opportunities, coordinating communication, documentation, scheduling, and follow-ups while ensuring client satisfaction and internal team support. Key Responsibilities: Sales Support & Opportunity Management Assist sales representatives by coordinating all project details from inquiry to proposal. Prepare quotes, proposals, supporting documents, and client communications. Review project scopes to ensure clarity, accuracy, and completeness. Track sales pipeline activities and follow-ups through CRM. Project Coordination & Scheduling Develop project timelines, schedules, and task lists. Coordinate with operations, technicians, vendors, and subcontractors. Monitor project progress and proactively resolve delays. Ensure materials, equipment, and resources are prepared on time. Communication & Client Coordination Provide clear updates to clients regarding project status, schedules, and next steps. Translate technical details into simple, understandable information. Maintain positive client relationships and support repeat business. Act as the communication link between sales, operations, vendors, and clients. Documentation & Organisation Organise and maintain all project files, documentation, and communication history. Prepare change orders, reports, close-out packages, and audit-ready records. Ensure all documents meet the company's quality and compliance standards. Financial & Administrative Support Assist with budgeting, cost estimates, procurement, and tracking expenses. Review vendor pricing, purchase orders, and order confirmations. Support sales in controlling project profitability and margins. Risk Management & Problem Solving Identify inconsistencies in scopes, drawings, or client requirements. Flag risks early and recommend solutions before issues impact the project. Resolve conflicts or misalignment between teams or contractors. Leadership & Ownership Take initiative and make decisions independently when needed. Keep team members accountable for deadlines and deliverables. Maintain a high-standard workflow with strong attention to detail.

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