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General Services Assistant I

Há 1 mês

Brasilia, Brasil World Health Organization Tempo inteiro

**Grade***: G4

**Contractual Arrangement***: Fixed-term appointment

**Contract Duration (Years, Months, Days)***: One year, First year probationary period. Post of limited duration

**Job Posting***: May 1, 2023, 11:44:23 AM

**Closing Date***: May 22, 2023, 4:59:00 PM

**Primary Location***: Brazil-Brasilia

**Organization***: PAHO/WHO Representation, Brazil

**Schedule***: Full-time


**OBJECTIVE OF THE OFFICE/DEPARTMENT**

**This is a requisition for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)**

PAHO Country Offices are responsible for ensuring that the Pan American Health Organization / World Health Organization (PAHO/WHO) country program of technical cooperation and its country presence provides adequate support to the national health development process and, at the same time, enables the country/ies to shape the subregional, regional and global health agendas. The PAHO/WHO Country Office is the basic organizational unit for technical cooperation within the country/ies, drawing on PAHO/WHO resources from all levels and all parts of the Organization.

**DESCRIPTION OF DUTIES**

Under general supervision of the Administrator, and the direct supervision of the General Services Technician I, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

- Carry out services related to the processes of import and export of goods (products, medicines, vaccines, vehicle, and others) of the Office, coordinating the formalities of the official documents of shipping and disembarkation in accordance with the established norms and procedures and the law of the country;
- Monitor, in accordance with the Organization’s rules, the control and proper use of official vehicles and the services performed by drivers, keeping reports and graphs up to date for analysis of fuel consumption, mileage, maintenance, repair and insurance;
- Carry out the sectors purchasing processes, following the Organization’s procedures and rules;
- Prepare regular reports and statistical information on the activities carried out under its responsibility;
- Elaborate routine correspondence and relevant administrative matters related to assigned responsibilities;
- Support and guide international employees in administrative matters of general services, such as: moving, acquisition/sales of vehicle, security procedures, among others;
- Support in the monitoring and guidance of services and activities carried out by GSO personnel (maintenance, cleaning, garden, and security, and vigilance);
- Assist in the control and supervision of services and activities provided by outsourced companies contracted for maintenance, repair, and execution of jobs on the premises of the Office;
- Assist with fire prevention and control standards, keeping equipment (fire extinguishers, fire hydrants, water reservoirs) and insurance up to date, in addition to adopting the necessary safety measures in case of emergency;
- Work as a team member in the absence of other staff members;
- Perform other duties as assigned.

**REQUIRED QUALIFICATIONS**

**Education**:
**Essential**: Certificate of completion of high school.

**Desirable**: A bachelor’ degree in business administration or other field related to the position from a recognized institute.

**Experience**:
**Essential**: Four years of general office or administrative work experience.

**Desirable**: Experience working within international organizations would be an asset.

**SKILLS**:
**PAHO Competencies**:

- **Overall attitude at work**: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
- **Teamwork**:Collaborate and cooperate with others** - Demonstrates team spirit and actively participates in the work of the team; is supportive towards colleagues. Respecting and promoting individual and cultural differences: - Relate well to diversity in others and capitalize on such diversity. Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
- **Knowing and Managing Yourself**:Remain productive/Manage stress / Continuously learn** - Stays productive when given new directions and remains focused despite competing demands. Manages stress positively; remains positive and productive, even under pressure and/or in challenging circumstances. Identifies areas for acquiring new knowledge and learns new tasks relevant to job.
- **Producing Results**:Work efficiently and independently/Deliver quality results/Take

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