Common Services Assistant

3 semanas atrás

Brasilia, Brasil Global Affairs Canada Locally Engaged Staff Recruitment Affaires mondiales Canada Dotation des empl Tempo inteiro

**Summary of Duties**:
The Embassy of Canada in Brasilia, Brazil is hiring a Common Services Assistant (CSA) to work with the Common Services team to provide administrative support services in one or more of the following areas: finance, human resources, material management, procurement, contracting, property, information management. Duties include, but are not limited to: researching, compiling, inputting and maintaining data in the departmental records (such as Excel worksheets); reviewing, analyzing, and preparing requests for payment into the financial system; auditing and submitting claims received from internal clients; reviewing department budgets and accounts; providing a variety of administrative services in support of other teams; communicating with internal and external clients; preparing written correspondence to clients; events coordination, and Information Management.

**Area of Selection**:
Please note that the Embassy of Canada to Brazil does not sponsor work authorizations directly or indirectly.

**ESSENTIAL QUALIFICATIONS**
- Language will be assessed further during the process.

**Education**:

- College diploma or postsecondary school technical or professional diploma attesting 2 or more years of full-time studies, or
- A high school diploma and 1 year of experience working in an office administrative support role.

**Language**:

- An advanced proficiency level (reading, writing, comprehension and speaking) in English.
- An advanced proficiency level (reading, writing, comprehension and speaking) in Portuguese.

**Experience**:

- At least (1) year of experience providing administrative support services to a diverse team in an office environment, within the last five (5) years.
- Experience preparing financial documents for payments and tracking budgets;
- Experience with Microsoft Office Suite, including Word, Excel and Outlook; and
- Experience maintaining an organized filing system of paper or electronic documents.

**RATED REQUIREMENTS**

The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.

**Knowledge**:

- Knowledge of and proficiency in computer software and systems, including Microsoft Office Suite
- Knowledge of budget management procedures

**Competencies**:

- Sound judgement
- Integrity and respect
- Client orientation
- Focus on quality and detail

**Abilities**:

- Ability to communicate effectively in English, both orally and in writing
- Ability to communicate effectively in Portuguese, both orally and in writing
- Ability to manage multiple competing demands, organize time, and work effectively to meet deadlines

**Asset Qualifications**:

- Knowledge of property and material management procedures.
- Knowledge of financial systems (e.g. SAP)
- Experience working in a Canadian mission in Brazil

**Operational Requirements**:

- Location of work: Work is normally performed on-site.

**Conditions of Employment**:
Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.
- **Valid work authorization**:Ability to obtain and hold a valid work authorization covering the entire employment period.
- **Security screening**:Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.

**How to Apply**
- Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.

**Important Notes**
- The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
- Please note that the Embassy of Canada to Brazil does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
- As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
- For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.

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