Bilingual Executive Assistant

6 meses atrás


Sao Paulo, Brasil MSD Tempo inteiro

The Executive Assistant is responsible for providing comprehensive administrative support and office management for Clinical Research Executive Directors in Brazil and team of Clinical Research Managers and Monitors.

The incumbent is responsible for exercising professional judgment in the office, with a strong focus on the awareness of the confidential nature of the information flowing in and out of the office; managing calendars by arranging meetings and logistics, including accurate domestic and international travel support; managing expenses in a timely manner, and generating correspondence.

Being a self-starter who can proactively manage priorities and independently resolves scheduling conflicts is a key dimension of the position. To execute these responsibilities, the incumbent must partner with many internal and external stakeholders, including the ability to integrate effectively and quickly with the other members of Support Staff.

The ability to adjust to constant/changing situations and the ability to manage relationships with others is essential. Demonstrated experience in the logístical planning and execution of meetings, including verbal and written communication, and proactive management of meetings are critical to this role. Team work and communication are crucial requirements to this position.

**Main requirements**:

- Bachelor's degree;
- Solid experience as an Executive / Administrative Assistant supporting Directors and Executives;
- Excellent verbal and written communication skills in Portuguese and English;
- Budget/Finance Management experience;
- Event Planning/Coordination experience;
- Advance computer skills using MS Outlook, Word, Excel, Power Point and operations of other company internal systems;
- Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel;
- SAP experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms, as well as report within SAP;
- Ability to handle and prioritize a large number of simultaneous assignments;
- Extraordinary attention to detail;
- Outstanding communication and people skills;

**We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.**

**Search Firm Representatives Please Read Carefully**

**Employee Status**:
Regular

**Relocation**:
No relocation

**VISA Sponsorship**:
No

**Travel Requirements**:
No Travel Required

**Flexible Work Arrangements**:
Hybrid

**Shift**:
1st - Day

**Valid Driving License**:
No

**Hazardous Material(s)**:
n/a
**Requisition ID**:R280782


  • Executive Assistant

    6 meses atrás


    Sao Paulo, Brasil Stryker Tempo inteiro

    **Who we want**: - ** Detail-oriented process improvers.** Critical thinkers who naturally see opportunities to develop and optimize work processes - finding ways to simplify, standardize and automate. - **Meticulous documenters.** Detail-oriented people who enjoy maintaining meticulous documentation of reports, metrics, proposals, and presentations. - **...

  • Executive Assistant

    7 meses atrás


    Sao Paulo, Brasil Sur Tempo inteiro

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Executive Assistant

    4 semanas atrás


    São Paulo, Brasil We Assist Tempo inteiro

    Cancel Compound Group Hoje Remote Virtual Assistant / Executive Assistant São Paulo Compound Group Hoje We're a fast-growing marketing and AI engineering agency. Last year, we quadrupled our revenue. Our team of 15 works with high standards, creating a rewarding environment for top performers. W... Executive Assistant São Paulo...

  • Vaga de Executive Assistant

    4 semanas atrás


    São Paulo, Brasil Catho Online Ltda. - BR - Executive Tempo inteiro

    Position Overview:We are seeking an experienced and highly skilled Bilingual (English/Portuguese) Executive Assistant to provide comprehensive administrative and organizational support to a C-Level Executive, Commercial and Marketing Directors, and other Managers (hereinafter the executives). The ideal candidate will be proactive, resourceful, and possess...

  • Executive Assistant

    3 meses atrás


    Sao Paulo, Brasil Acquisition Group Tempo inteiro

    Job descriptionMust provide multi-faceted administrative support and assistance to ensure the executive’s effective use of his time and seamless and productive interaction with staff and business partners.The executive assistant’s duties and responsibilities include: managing the executive’s schedule, meeting preparation and coordination, complex...

  • Executive Assistant

    5 meses atrás


    Sao Paulo, Brasil Pacifica Continental Tempo inteiro

    Nosso cliente, um renomado fundo de Private Equity, está em busca de uma Executive Assistant para integrar sua equipe em São Paulo - SP (presencial). **Descrição** - A pessoa ficará responsável por todas as atividades administrativas não-técnicas - Organização de reuniões, incluindo agendamentos, envio de lembretes e organização de eventos...

  • Executive Assistant

    2 semanas atrás


    Sao Paulo, Brasil Acquisition Group Tempo inteiro

    Job description must provide multi-faceted administrative support and assistance to ensure the executive’s effective use of his time and seamless and productive interaction with staff and business partners. The executive assistant’s duties and responsibilities include:Managing the executive’s scheduleMeeting preparation and coordinationComplex travel...

  • Executive Assistant

    5 meses atrás


    Sao Paulo, Brasil Johnson & Johnson Tempo inteiro

    **Executive Assistant** At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That’s why for more than 135 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s largest and most broadly based healthcare company, we are committed to using...

  • Executive Assistant, Bra

    6 meses atrás


    Sao Paulo, Brasil Amazon AWS Services Brazil Ltd Tempo inteiro

    Bachelor's degree A Amazon Web Services (AWS) está procurando uma pessoa assistente executivo experiente para apoiar nosso líder nacional da AWS. - Habilidades de organização e planejamento - Gerenciamento de calendário - Comunicação verbal/escrita impecável - Pesquisa e documentação - Resolução de problemas - Habilidade analítica e de...

  • Executive Assistant

    6 meses atrás


    Sao Paulo, Brasil We Assist Tempo inteiro

    **PLEASE ATTACH AN ENGLISH VERSION OF YOUR CV/RESUME.** **Hiring: Executive Assistant - Remote - $18,000-24,000 /yr** **Qualifications**: - **Possesses strong English communication skills, both written and oral**: - **Proven experience as a high-level Executive Assistant or in a similar role supporting C-level executives.**: **Hiring: Executive Assistant...


  • Sao Paulo, Brasil We Assist Tempo inteiro

    **Multilingual Executive Assistant - Remote - $16,800/yr** **About WeAssist**: WeAssist, founded by Reef Colman just four years ago, is nothing like other staffing agencies; we're a dynamic recruiting firm dedicated to creating equally advantageous opportunities in the world of business. With a team of over 75 members, we bridge the gap between American...

  • Executive Assistant

    Há 5 dias


    São Paulo, SP, Brasil AnnexBox Tempo inteiro

    **EXECUTIVE ASSISTANT** We are looking for an Executive Assistant to join our team and participate in various projects, which will allow them to gain experience in the fields of International Business and Information Technology. **Requirements**: - Must have an advanced level of English (oral and written). - Must be familiar with Google Meet and other...

  • Executive Assistant

    6 meses atrás


    Sao Paulo Metropolitan Area, Brasil Acquisition Group Tempo inteiro

    Job descriptionMust provide multi-faceted administrative support and assistance to ensure the executive’s effective use of his time and seamless and productive interaction with staff and business partners. The executive assistant’s duties and responsibilities include: managing the executive’s schedule, meeting preparation and coordination, complex...

  • Executive Assistant

    2 meses atrás


    São Paulo, Brasil InterSystems Tempo inteiro

    Position Overview:We are seeking an experienced and highly skilled Bilingual (English/Portuguese) Executive Assistant to provide comprehensive administrative and organizational support to a C-Level Executive, Commercial and Marketing Directors and other Managers – hereinafter “the executives”-. The ideal candidate will be proactive, resourceful, and...


  • Sao Paulo, Brasil Fire Solution Tempo inteiro

    Job post : Administrative assistant & commercial Role DescriptionThis is a full-time on-site role for an Administrative Assistant at Fire Solution in São Paulo, SP. The Administrative Assistant will be responsible for providing administrative support, handling phone calls with professional etiquette, communication with team members, providing executive...

  • Executive Assistant

    6 meses atrás


    Sao Paulo, Brasil Turner & Townsend Tempo inteiro

    Company Description - At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society._ - Every day we help our major global clients deliver ambitious and highly technical projects, in over 110 offices...

  • Executive Assistant

    6 meses atrás


    São Paulo, Brasil Acquisition Group Tempo inteiro

    Job description Must provide multi-faceted administrative support and assistance to ensure the executive’s effective use of his time and seamless and productive interaction with staff and business partners.The executive assistant’s duties and responsibilities include: managing the executive’s schedule, meeting preparation and coordination, complex...


  • Sao Paulo, Brasil UBS Tempo inteiro

    Brazil - Business management, administration and support - Group Functions **Job Reference #** - 297853BR **City** - Sao Paulo **Job Type** - Part Time **Your role** - Your role will be focused on executive assistant activities as well as: - Receive documents, scan and archive files - Scheduling meetings, breakfasts, lunches... - Attending to individual...

  • Executive Assistant

    4 semanas atrás


    São Paulo, Brasil InterSystems Tempo inteiro

    We are seeking an experienced and highly skilled Bilingual (English/Portuguese) Executive Assistant to provide comprehensive administrative and organizational support to a C-Level Executive, Commercial and Marketing Directors and other Managers – hereinafter “the executives”-. The ideal candidate will be proactive, resourceful, and possess exceptional...

  • Executive Assistant

    2 meses atrás


    são paulo, Brasil Acquisition Group Tempo inteiro

    Job descriptionMust provide multi-faceted administrative support and assistance to ensure the executive’s effective use of his time and seamless and productive interaction with staff and business partners.The executive assistant’s duties and responsibilities include:managing the executive’s schedule, meeting preparation and coordination, complex travel...