Remote Executive Assistant Bilingue

2 semanas atrás

Sao Paulo, Brasil CDG Virtual Assistants Tempo inteiro

**Remote Executive Assistant Bilingue**

**About the job**

CDG Virtual Assistants is looking for experienced Executive Assistants with fluent English to work with high-level entrepreneurs and business owners in GMT+1 time zones.

CDG Virtual Assistants was founded in 2017 and provides remote PA services and business support to entrepreneurs, founders and professionals of remote first companies by working with highly qualified and experienced assistants.

We take ordinary tasks and processes and strategize how they can be done better, and more effectively.

At CDG, you’ll be exposed to all different aspects of business in various industries, where you’ll learn something new every day. We are dedicated to learning, growing, and developing world
- class assistants.

As a CDG Assistant, you’ll be matched with companies to help the business owner stay organized and prioritize, so they can focus on growing the business.

We are hiring more and more executive assistants as we get closer and closer to our business goal, which is to achieve 25,000 hours of business support within one year.

You need to have a proven track record of leading, managing, and working with an entrepreneur.

Sound like you? Please apply

This will be a busy and varied full or part-time role over five days working virtually from home offering Personal and Executive Assistant services to C-suite executives and high-net-worth individuals across a wide range of industries and organisations.

Given the nature of the role and the calibre of the clientele, it is a requirement that all assistants adopt a flexible approach and reply to requests in a timely manner including out-of-hours in case of any urgent support requirements, plus working as part of a team and supporting the other assistants and clients when they are offline (i.e., holiday cover).

Day-to-day tasks and responsibilities:

- Organising and maintaining client diaries, coordinating appointments, booking restaurants, conference calls etc. Keeping diary entries up to date with full and accurate information including notes relating to each meeting/call.
- Reconfirming meetings with other parties.
- Arranging and reconfirming detailed client travel, visas, and accommodation.
- Setting up Zoom and Teams meetings.
- Assisting with expense claims and board/consultancy fee invoicing.
- Updating biographies.
- Updating social media platforms and websites
- Liaising with organisers at conferences and events for speaking engagements.
- Manage calendar, double bookings, and all scheduling and rescheduling
- Prioritize tasks & help the CEO work more efficiently
- Think critically in order to foresee future administrative tasks which the executive team will need to do and proactively complete those tasks
- Establish clear and specific timelines for the completion of tasks to ensure that all deadlines can be met
- Coordinate the CEO’s travel arrangements
- Effectively organize, track, and communicate with the team about all future, ongoing and completed tasks (help with accountability)
- Provide end-of-day reports (differs based on business) to the owner and the team
- Social media support: o Put together job descriptions for video editors o Manage content calendars for posting o Review social media videos
- Help out with building out new training for other assistants
- Create new onboarding materials for new hires
- Organizing and cleaning up spreadsheets and presentations
- Do any other EA tasks as needed
- Other professional and personal tasks as and when requested by clients.

**About you**:

- Fluent in English
- Experience as an Executive Assistant or experience with managing other people in an operational capacity.
- Experience working with a CEO that has run at least a seven-figure company or multiple companies.
- Experience with marketing and operational KPIs.
- experience reporting on KPIs and working with various team members.
- Experience working with data dashboards
- Experience building and optimizing SOPs.
- Experience within a fast-growing environment and willingness to work in a company where things are rapidly changing - one day is not like the next
- Ability to handle feedback relatively quickly, with the eagerness to thrive and really get there.
- Self-starter attitude with a willingness to solve problems independently.
- Experience working with GSuite. (Docs, sheets, slides, etc)
- High attention to detail
- Capacity to learn new technologies and apps (Tech Savviness)
- Experience working with various project management tools such as Clickup, Asana,

Trello
- Experience with organic social media management.
- Knowledge of Social Media Platforms (LinkedIn, Facebook, TikTok, Instagram).

**Bonus** if you have:
**Person Specification**:

- Excellent communication skills both written and spoken are necessary along with exceptional attention to detail, a mature attitude, and a proactive and positive approach to working.
- A strong commitment and mindset to delivering exce

  • Remote Executive Assistant Bilingue

    Há 3 dias

    São Paulo, São Paulo, Brasil CDG Virtual Assistants Tempo inteiro

    Remote Executive Assistant BilingueAbout the jobCDG Virtual Assistants is looking for experienced Executive Assistants with fluent English to work with high-level entrepreneurs and business owners in GMT+1 time zones.CDG Virtual Assistants was founded in 2017 and provides remote PA services and business support to entrepreneurs, founders and professionals of...

  • Executive Assistant

    4 semanas atrás

    Sao Paulo, Brasil Atlas Assistants Tempo inteiro

    We value learning, growth, and the development of world-class assistants, providing a dynamic environment where you'll encounter varied aspects of different industries. **About the Role** As an Executive Assistant at Atlas Assistants, you will work directly with entrepreneurs and business owners, helping them stay organized and prioritized. Your...

  • Executive Assistant

    2 semanas atrás

    Sao Paulo, Brasil Atlas Assistants Tempo inteiro

    We value learning, growth, and the development of world-class assistants, providing a dynamic environment where you'll encounter varied aspects of different industries. **About the Role** As an Executive Assistant at Atlas Assistants, you will work directly with entrepreneurs and business owners, helping them stay organized and prioritized. Your...

  • CEO Assistant

    2 meses atrás

    Sao Paulo, Brasil RmaisH Tempo inteiro

    American Industry The CEO Assistant / Executive Assistant assists the CEO. He provides both Managers with information of all the departments. An Executive Assistant is responsible for keeping a perfect coordination between all departments and controlling their operation with regards to the company’s standards, revenues and controlling costs; We are...

  • Executive Assistant

    Há 1 mês

    Sao Paulo, Brasil Sur Tempo inteiro

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Executive Assistant Manager

    2 meses atrás

    Sao Paulo, Brasil RmaisH Tempo inteiro

    Agency The Executive Assistant Manager assists the CEO. He/she provides both Managers with information of all the departments. An Executive Assistant Manager is responsible for keeping a perfect coordination between all departments and controlling their operation with regards to the company’s standards, revenues and controlling costs; We are looking for...

  • Secretária Executiva Bilíngue

    2 semanas atrás

    Sao Paulo, Brasil CMA Executive Tempo inteiro

    Estamos contratando para uma empresa do segmento do agronegócio, localizada em Jaguariúna / SP que busca por uma Secretária Executiva Bilingue será responsável por auxiliar o CEO da empresa em demandas profissionais e pessoais, conforme abaixo: **Adiantamentos para viagens (inclusive em moeda estrangeira);** **Gestão da agenda pessoal e...

  • Executive Assistant

    3 semanas atrás

    Sao Paulo, Brasil We Assist Tempo inteiro

    **PLEASE ATTACH AN ENGLISH VERSION OF YOUR CV/RESUME.** **Hiring: Executive Assistant - Remote - $18,000-24,000 /yr** **Qualifications**: - **Possesses strong English communication skills, both written and oral**: - **Proven experience as a high-level Executive Assistant or in a similar role supporting C-level executives.**: **Hiring: Executive Assistant...

  • Executive Assistant

    4 semanas atrás

    São Paulo, Brasil Atlas Assistants Tempo inteiro

    We connect the best virtual executive assistants to the most successful entrepreneurs and CEOs in the world. Atlas Assistants is a progressive company that provides support to entrepreneurs and their teams, enabling them to focus on their core business responsibilities and personal passions. Our goal is to optimize all aspects of an entrepreneur's life,...

  • Executive Assistant

    2 meses atrás

    São Paulo, Brasil Sur Tempo inteiro

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Executive Assistant

    Há 1 mês

    Sao Paulo, Brasil ZIM Tempo inteiro

    **We are looking for an Executive Assistant that will handle the following**: - Managing the president agenda and appointments; - Managing business travels; - Administrative support for the president; - Marketing initiatives and events organization; - Reporting and documents control. **Requirements**: - University degree in Business Management or...

  • Executive Assistant

    2 meses atrás

    Sao Paulo, Brasil Pacifica Continental Tempo inteiro

    Nosso cliente, um renomado fundo de Private Equity, está em busca de uma Executive Assistant para integrar sua equipe em São Paulo - SP (presencial). **Descrição** - A pessoa ficará responsável por todas as atividades administrativas não-técnicas - Organização de reuniões, incluindo agendamentos, envio de lembretes e organização de eventos...

  • Executive Assistant

    Há 3 dias

    São Paulo, São Paulo, Brasil Heidrick & Struggles Tempo inteiro

    You must submit a resume in English to be considered.The starting base is salary is a max of 8k R$ monthly plus bonusThe Role:The Executive Assistant

  • Executive Assistant

    Há 5 dias

    São Paulo, Brasil Heidrick & Struggles Tempo inteiro

    You must submit a resume in English to be considered.The starting base is salary is a max of 8k R$ monthly plus bonusThe Role:The Executive Assistant

  • Executive Assistant

    3 semanas atrás

    Sao Paulo, Brasil Johnson & Johnson Tempo inteiro

    **Executive Assistant** At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That’s why for more than 135 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s largest and most broadly based healthcare company, we are committed to using...

  • Executive Assistant, Bra

    3 semanas atrás

    Sao Paulo, Brasil Amazon AWS Services Brazil Ltd Tempo inteiro

    Bachelor's degree A Amazon Web Services (AWS) está procurando uma pessoa assistente executivo experiente para apoiar nosso líder nacional da AWS. - Habilidades de organização e planejamento - Gerenciamento de calendário - Comunicação verbal/escrita impecável - Pesquisa e documentação - Resolução de problemas - Habilidade analítica e de...

  • Executive Assistant

    Há 4 dias

    São Paulo, São Paulo, Brasil Atlas Assistants Tempo inteiro

    We value learning, growth, and the development of world-class assistants, providing a dynamic environment where you'll encounter varied aspects of different industries.About the RoleAs an Executive Assistant at Atlas Assistants, you will work directly with entrepreneurs and business owners, helping them stay organized and prioritized. Your involvement will...

  • Executive Assistant

    2 meses atrás

    São Paulo, Brasil Sur Tempo inteiro

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Executive Assistant

    2 meses atrás

    São Paulo, Brasil Sur Tempo inteiro

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Research Assistant

    2 meses atrás

    Sao Paulo, Brasil 60 Decibels Tempo inteiro

    **60 Decibels Research Assistant Job Description** **About 60 Decibels**: We collect this data through phone surveys conducted by our global research network: more than 1000+research Assistants across 75+ countries. **About the role**: As a Research Assistant for 60 Decibels, you will be responsible for conducting phone surveys with customers and/or...