Executive Virtual Assistant

The Offer Competitive Pay in USD (or other currency, crypto) – This can include local taxes, etc. Paid Time Off & Local Holidays – Instead of US holidays, we accommodate local public holidays. Performance-Based Bonuses – work load and end-of-year bonuses. Professional Development – potential for long-term growth within the organization. The Job This position is for LATAM candidates only. Key Responsibilities: Professional Support Manage and triage all email inboxes: draft responses, flag action items, archive distractions. Own the calendar: schedule meetings, prep agendas, add buffers, and prevent conflicts. Shadow during work sessions to capture to-dos, create follow-ups, and ensure alignment across team priorities. Track daily and weekly commitments; follow up with internal and external stakeholders. Coordinate across multiple time zones and workstreams with precision. Conduct strategic research (vendors, tools, leads, contacts, platforms) and summarize findings. Maintain internal documentation and SOPs to streamline repetitive tasks. Work cross-functionally with project managers and external partners. Personal Support Plan and manage personal calendar including social events, dinners, and key life dates. Research and book restaurants, events, and experiences that match personal preferences. Coordinate travel: flights, hotels, reservations, itineraries, backup plans, and contingencies. Manage special projects: gift sourcing, household admin, subscriptions, or anything life throws at the executive. Final Note: This role is for someone who enjoys being indispensable. You’ll be the operational engine behind a fast-moving business leader — helping them stay focused, make better decisions, and execute flawlessly across work and life. If you’re driven, detail-obsessed, and love the idea of being the person who “just makes it all happen,” this is your role. The Profile Must-Have Qualifications: 2+ years of experience supporting an executive, founder, or senior leader, or work as project manager HR experience - you managed or assisted in running hiring, training, supporting the team Exceptional written and verbal communication skills in English. Highly proficient in the Google ecosystem (Docs, Sheets, Calendar, Gmail, Meet). Demonstrated experience managing complex schedules, inboxes, and follow-up tasks. Strong research and synthesis skills — able to go deep and present clear options. Quiet, distraction-free workspace with strong internet connection. Key Traits We’re Looking For: Proactive — You see what’s missing and fix it without being asked. Hyper-Organized — You turn chaos into systems and complexity into clarity. Discreet — You’ll handle sensitive data and private matters with full confidentiality. Adaptable — You pivot quickly and handle ambiguity with ease. Trustworthy — You are the kind of person who always delivers and never drops the ball. The Employer Our client is seeking a highly capable, intuitive, and detail-obsessed Executive Virtual Assistant to support the Director of Operations of a high-performing digital agency. This is not a traditional VA role. You will become an extension of the executive — managing their time, context-switching across fast-moving projects, coordinating with internal teams, and supporting personal logistics with the same level of precision as business operations. You must be sharp, self-directed, and thrive in a dynamic environment where the only constant is change. You will be trusted with sensitive information, high-stakes decisions, and the inner workings of both business and life. About the Director of Operations (Your Executive) You’ll be supporting a founder who runs multiple creative and digital businesses. The pace is intense, but energizing, with realistic expectations and empathy for work/life balance.  She works in bursts — juggling teams, hiring sprees, provider triage, and travel — and needs someone who can ride the wave and bring order to the chaos. She values sharp thinking, creative problem-solving, and emotional intelligence. You’ll often hear, “Just take care of it.”