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HR Operations Specialist
2 semanas atrás
This is an exciting opportunity to work in a key role that supports the HR department and key stakeholders. The successful candidate will provide essential support to ensure the smooth execution of HR processes and functions.
Main Responsibilities
- Coordinate the onboarding process for new hires and temporary employee conversions by preparing pre-employment documentation, employment eligibility, coordinating drug screens, background checks, orientations, trainings, and ensuring a seamless integration process.
- Manage administrative tasks related to employee off boarding and exit procedures.
- Process diverse HR-related employee transactions, including promotions, transfers, terminations, and changes in employment status and details.
- Maintain accurate and up-to-date employee records and data in the HRIS, including personal information, salary details, employment history, benefits, and PTO policies & accrual balances for employees in USA and Canada (Belgium details as required), ensuring the integrity of the data.
- Assist in both internal and external audit requests, providing necessary documentation and information in a timely and accurate fashion.
- Organize and maintain HR documents, files, and forms (physical and electronic) in compliance with data privacy regulations and record-keeping standards.
- Prepare and assist with complex HR reporting and data analytics to facilitate decision-making and monitor HR metrics.
- Serve as a liaison between key departments, ensuring clear and timely communication of staffing changes.
- Regularly update and maintain the company's organizational chart, reflecting changes in reporting relationships, departmental structure, and key personnel.
- Assist in upholding compliance with employment laws, regulations, and internal policies to ensure the organization's adherence to legal and ethical standards.
- Assist in the thorough review of departmental invoices and expenses for accuracy, completeness, and adherence to company policies.
- Serve as the first point of contact for employee inquiries and concerns.
- Administer unemployment claim requests, gather necessary documentation, provide responses to state unemployment agencies, and coordinate with HRBPs, managers, and legal counsel as needed.
- Monitor and update HR-related content on the company intranet/SharePoint site(s) to maintain current and relevant materials, documents, and forms.
- Lead the setup, distribution, and coordination of the annual organizational employee survey.
- Ongoing support to the department with regard to recruitment/staffing, and compensation.
Requirements
- Associate's degree in Human Resources, Business, or related field of study preferred.
- 4+ years experience in an administrative/operational support role ideally within an HR or related context.
- Possess a foundational understanding of HR processes, policies, and practices.
- Proficiency in HRIS administration desired – particularly ADP Workforce Now.
- Advanced skills in Microsoft Office applications (Word, Excel, PowerPoint, Teams, Lists, Forms, and SharePoint).
- Demonstrate meticulous attention to detail crucial for maintaining accurate employee records and executing HR transactions with precision.
- Exhibit excellent written & verbal communication skills, and interpersonal skills enabling seamless interactions with colleagues and employees at all levels of the organization.
- Demonstrate excellence in learning, exploration, research, and analysis skills with strong analytical thinking skills to interpret data and identify trends.
- Display the ability to manage multiple tasks and prioritize work efficiently within a dynamic and fast-paced environment.
- Highly organized with a proven ability to adapt quickly and efficiently to change.
- Demonstrated problem-solving and conflict resolution skills.
- Demonstrated track record of handling sensitive and confidential information with utmost discretion.
- Ability to work effectively in a team environment.
We encourage applications from all qualified candidates who represent the full diversity of the communities in which we operate.
What We Offer
- Tiered Medical PPO, EPO, Vision, and Dental coverage.
- Disability and Life Insurance Benefits.
- Generous 401K plan and company-matching contributions.
- Highly competitive paid time-off.
- Maternity Leave and Parental Leave Coverage.
- Employee Referral Program – you may be eligible for a cash bonus if your referrals are hired.
- Employee Assistance Program.
- Employee Service Recognition.
- Job-related Training Programs.
- Ability to participate in Teams, Committees, Events, and Clubs.
- Depending on the role, you may be eligible to work in a hybrid environment or fully remotely.
- Free Onsite Parking.
Please note, the above applies to full-time permanent positions.
