Executive Administrative Partner

Há 3 dias

São Paulo, São Paulo, Brasil WillowTree Tempo inteiro
Job Title: Executive Administrative Partner

We are seeking an experienced Executive Administrative Partner to support our C-Suite executives in São Paulo/SP or Porto Alegre/POA, Brazil.

About Us

WillowTree/Poatek is a leading digital product agency driven by innovation and grounded in strategy and user-centered design. We create long-term partnerships with global brands to build and design digital flagship products crucial to our clients' business needs.

Job Summary

The Executive Administrative Partner will provide administrative support to our C-Suite executives, ensuring alignment on priorities and deliverables, while ensuring the smooth execution of day-to-day administrative operations.

Responsibilities
  • Manage multiple executive schedules, identifying friction points, conflicts, and opportunities to improve time management
  • Collaborate across Office Operations, IT, Legal, Finance, Employee Experience, and other enablement functions to execute organizational priorities, support client visits and key on-sites, and suggest and implement process improvements
  • Work both independently and interdependently, navigating shifting priorities as needed
  • Support executive initiatives and goals by tracking progress, coordinating logistics, corresponding with stakeholders, and unblocking areas of ambiguity
  • Create travel arrangements, itineraries, and monthly expense reports
  • Become a trusted member of the team and advisor to your executive, handling confidential information with care and discretion
  • Identify the need beneath the ask – anticipate issues, understand priorities, and align expectations with your executive on a regular basis
Requirements
  • Bachelor's Degree in Executive Secretariat, Business Administration, or related field
  • 4 years of experience in executive administrative support, supporting C-Levels
  • Fluent English and Portuguese skills – including written, verbal, and presentation
  • Proficiency with G-Suite (including Google Calendars) and Office 365 software
  • Proactive, helpful, can-do attitude
  • Ability to function well in a fast-paced environment
Why Join Us?

As a member of our team, you will have the opportunity to work with cutting-edge technologies, partner with global brands, and enjoy a collaborative team and learning ecosystem. We offer flexible hours, autonomy, and a range of benefits, including health and dental plan, life insurance, and monthly vouchers for meals, culture, education, health, and mobility.

We are committed to building an inclusive team that represents a variety of backgrounds, perspectives, beliefs, and experiences. We provide equal employment opportunities to all employees and applicants, regardless of race, color, religion, gender identity, sexual orientation, national origin, age, or disability.

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