Executive Administrative Coordinator

Há 5 dias

Brasil beBeeAdministrative Tempo inteiro R$72.000 - R$108.000
Job Description

The Executive Assistant will provide direct administrative support to two senior staff members at the Brazil Business Unit. They may also support other senior regional staff.

The role involves various administrative tasks, including domestic and international travel arrangements, calendar management, drafting correspondence, processing expenses, and coordinating logistics for meetings and events. The assistant will use available systems to maintain, track, and research data, produce and review reports, and provide guidance based on extensive knowledge of policies and procedures.

Responsibilities:
  • Prioritizing tasks independently and exercising judgment in problem-solving;
  • Supervising staff, volunteers, or interns;
  • Ensuring compliance with policies, donor, legal, and IRS requirements;
  • Participating in budget preparation;
  • Managing calendars and organizing meetings;
  • Handling purchases, invoices, and vendor contracts;
  • Resolving routine problems and referring complex issues to supervisors;
  • Preparing meeting notes, tracking reports, and organizing logistics;
  • Researching and synthesizing information for decision-making;
  • Making presentations and managing stakeholder engagement;
  • Facilitating staff meetings and preparing briefing materials;
  • Scheduling travel and coordinating logistics;
  • Supporting reporting processes and ensuring follow-up on actions;
  • Maintaining confidentiality and discretion with sensitive data;
  • Supporting regional and global projects as needed.
Requirements

To be successful in this role, you will need strong communication and collaboration skills, experience supporting multiple directors, and the ability to work independently within broad program goals.

We Offer

This role is based in Brazil with a home office setup. The work environment involves minimal exposure to disagreeable elements and minor physical exertion.

About Us

We're looking for someone who is seeking meaningful work and has experience supporting directors within diverse, multi-disciplinary teams.

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