Senior Administrative Coordinator

1 dia atrás

Brasil beBeeAdministrative Tempo inteiro US$60.000 - US$80.000
Executive Assistant - Brazil

The Executive Assistant is responsible for providing direct administrative support to two senior staff members at the Brazil Business Unit. The role requires a high level of autonomy, discretion, and excellent communication skills.

About the Role

This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team. As an Executive Assistant, you will be responsible for a variety of administrative support tasks, including domestic and international travel arrangements, calendar management, making phone calls, drafting correspondence, processing expenses, and scheduling and coordinating logistics of meetings and special events.

You will also use available systems and resources to maintain, track, and research data, and produce and review reports for supervisors. In addition, you will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. You will implement processes and practices to improve effectiveness and coordinate activities with multiple variables, setting realistic deadlines and managing the timeline.

You will effectively communicate on behalf of supervisors with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations. You will also facilitate staff meetings, set agendas, and ensure that presenters are timely informed and prepared for them.

Responsibilities and Scope
  • Provide direct administrative support to two senior staff members at the Brazil Business Unit.
  • Manage calendars, organize meetings, and coordinate logistics of meetings and special events.
  • Use available systems and resources to maintain, track, and research data, and produce and review reports for supervisors.
  • Implement processes and practices to improve effectiveness and coordinate activities with multiple variables.
  • Communicate on behalf of supervisors with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations.
Requirements
  • Bachelor's degree and 4 years' experience or equivalent combination.
  • Experience generating reports and interpreting data.
  • Very quick to learn new software and very competent in collaboration tools.
  • Experience in business writing, editing, and proofreading.
  • Experience organizing time and managing diverse activities to meet deadlines.
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

In addition, we value diversity and inclusion and strive to create a workplace where everyone feels welcome and valued.

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