Highly Skilled Executive Support Specialist

Há 5 dias

São Paulo, São Paulo, Brasil beBeeExecutive Tempo inteiro R$50.000 - R$53.000

Job Summary:

We are seeking a highly skilled Executive Support Specialist to provide exceptional support to our senior leadership team.

  • Support & Prioritization:
    • Coordinate calendars – schedule internal and external meetings, and event commitments.
    • Anticipate scheduling conflicts and proactively suggest solutions.
    • Prepare senior leaders for meetings with agendas, briefing materials, research, and follow-up tracking.
  • Project & Operational Support:
    • Track deadlines and deliverables across multiple strategic projects, ensuring follow-through and accountability.
    • Support operational initiatives including event planning, philanthropic programs, strategic partnerships, and internal communications.
    • Assist with creating and updating project trackers, dashboards, and meeting notes, ensuring accurate documentation and timely distribution.
  • Communication & Document Management:
    • Draft, edit, and format high-quality documents, reports, presentations, and communications using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools (SharePoint, Asana, etc.).
    • Conduct targeted research to support decision-making, strategic planning, and event preparation.
  • Event & Meeting Coordination:
    • Coordinate logistics for high-profile meetings, internal events, and external engagements—including location booking, catering, AV, travel, and guest communications.
    • Manage follow-up actions from meetings and ensure all stakeholders are aligned.
    • Support special projects as needed and collaborate with team members.
  • Confidentiality & Discretion:
    • Handle sensitive information with utmost integrity and confidentiality.
    • Maintain professionalism in all interactions with executives, staff, and external partners.

Requirements:

  • Proven experience as an executive administrative assistant or in a similar role.
  • Fluent in English; excellent verbal and written communication skills; able to craft professional correspondence and create polished presentations.
  • Strong proficiency in Microsoft Word; experience with other Microsoft Office applications (SharePoint, Excel, PowerPoint, Outlook) is a plus.
  • Excellent organizational skills with keen attention to detail.
  • Strong written and verbal communication skills.
  • Ability to manage multiple tasks and prioritize effectively.
  • Self-motivated and capable of working independently with minimal supervision.
  • Experience with project management tools is a plus.

Candidate Profile:

  • Education: Not specified
  • Salary Range: Competitive
  • Job Type: Full-time
  • Industry: Finance

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