Executive Support Specialist

Há 4 dias

São Paulo, São Paulo, Brasil beBeeExecutive Tempo inteiro US$98.765 - US$123.456
Job Title:
Executive Support Specialist

Are you a highly organized and detail-oriented professional with exceptional communication skills? Do you have experience in providing administrative support to senior-level executives?

Key Responsibilities:
- Manage complex calendars, coordinate travel arrangements, and prepare itineraries for domestic and international trips.
- Screen incoming calls, determine priority levels, and handle sensitive information with discretion.
- Arrange meetings, conferences, and events, ensuring seamless logistics and catering services.
- Respond to emails, messages, and phone calls on behalf of the executive, maintaining a high level of professionalism and confidentiality.
- Reconcile and complete expense reports in a timely manner.
- Develop and maintain a strong network of contacts, both internally and externally, to provide exceptional support and service.

Required Skills and Qualifications:
- Excellent interpersonal, communication, and organizational skills.
- Fluency in English and Portuguese; Spanish is an asset.
- Ability to work effectively in a fast-paced environment, prioritize tasks, and manage competing deadlines.
- Strong analytical and problem-solving skills, with the ability to think critically and outside the box.
- Proven experience supporting C-Suite executives or managing directors, with a minimum of five years' experience in an administrative role.
- High level of integrity, discretion, and trustworthiness, with the ability to maintain confidentiality and handle sensitive information.
- Team player with a positive attitude, approachable demeanor, and commitment to delivering exceptional results.

About Our Organization:
We are a global leader in financial services, committed to providing strategic advice and products to our clients. We strive to build long-term partnerships, helping our clients achieve their business objectives. We value diversity and inclusion, and offer equal opportunities for all applicants. We make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

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