Senior Executive Support Specialist

Há 7 dias

Brasil beBeeExecutive Tempo inteiro R$3.250 - R$54.000

We are seeking a seasoned Support Coordinator, with a proven track record in providing exceptional administrative support to senior executives. This role is ideal for a highly organized and proactive individual who can efficiently manage complex schedules, travel arrangements, and meetings.

Key Responsibilities:

  • Manage executive-level calendars and coordinate appointments across time zones.
  • Coordinate travel arrangements, accommodations, and itineraries.
  • Organize virtual and in-person meetings, prepare agendas, and take meeting notes.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Act as a liaison between executive leadership and internal/external stakeholders.
  • Provide logistical and administrative support for team events and company-wide activities.
  • Utilize digital tools like Slack, Zoom, and CRM platforms to manage workflows and communications.
  • Anticipate executive needs and offer proactive support with decision-making autonomy.
  • Track priorities and ensure timely follow-up on key initiatives.
  • Assist with documentation, reporting, and digital file organization.

Requirements & Qualifications:

  • A minimum of 2 years of experience in an Executive Assistant or Administrative Support role.
  • Exceptional time management and prioritization skills.
  • Excellent written and verbal communication skills in English.
  • Proven ability to handle confidential information with discretion.
  • Tech-savvy with proficiency in Slack, Zoom, and CRM systems.
  • Strong organizational and digital file management capabilities.
  • Proactive, with strong problem-solving and decision-making skills.
  • Ability to adapt quickly in a fast-paced, dynamic environment.
  • High emotional intelligence and cultural sensitivity.
  • Calm under pressure, reliable, and accountable.
  • Experience in event and travel planning is a plus.

What We Offer:

  • A competitive compensation package.
  • Generous paid time off and holiday pay (when applicable).
  • Annual performance bonuses and referral incentives.
  • The opportunity to work remotely.
  • Long-term career growth potential.
  • A support team to help you succeed.

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