Administrative Assistant to the General Manager

2 semanas atrás

Belo Horizonte, Minas Gerais, Brasil Accor Hotels Tempo inteiro
Job Title: Administrative Assistant to the General Manager

At Mövenpick BDMS Wellness Resort Bangkok, we are seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our General Manager.

Key Responsibilities:
  • Prepare office correspondence using appropriate format and style.
  • Receive, open, and sort incoming business mail, and arrange for the mailing of outgoing office mail.
  • Handle all office correspondence and information with discretion and confidentiality.
  • Maintain and update a conventional office filing system for easy access to data requests.
  • Keep meeting minutes when required.
  • Answer, screen, and transfer phone calls for the General Manager.
  • Schedule appointments for the General Manager and keep him informed and updated.
  • Receive, screen, and welcome office visitors in a courteous and professional manner.
  • Coordinate the proper handling, use, and maintenance of office equipment and supplies.
  • Coordinate cleanliness and maintenance of the Executive Office area.
  • Maintain an orderly and organized space.
  • Act as liaison and coordinator between the General Manager's and EAM/HM's offices and other departments and department heads.
  • Maintain a professional and friendly relationship and approach with counterparts in the owning company and Accor Regional Offices.
  • Handle and arrange traveling issues for the General Manager and other HOD's when necessary.
  • Collect necessary information for the planning and preparation of the HOD's roster/schedule.
  • Plan and prepare the MOD's monthly roster/schedule and keep the General Manager updated on changes and corrections.
  • Collect necessary information to establish a weekly attendance forecast of the Executive Committee members and Department Heads for the General Manager's overview and keep the General Manager updated on changes.
  • Receive information from the EAM/HM, Director of Rooms, FOM, AFOM to prepare the General Manager's welcome letter for all hotel VIP's.
  • Ensure proper distribution of information from the General Manager's office to all concerned and vice versa.
  • Keep the General Manager informed on routine matters relevant to the operation of the hotel.
  • During the General Manager's absence, prepare a daily summary of major happenings to update the General Manager upon arrival or upon request.
  • Ensure correct flow of information by becoming familiar with the organizational chart and company hierarchy.
Requirements:
  • Attention to detail, style, and aesthetics of the hotel is critical.
  • Outstanding verbal and written communications skills.
  • Sense of secrecy and discreetness.
  • The ability to react and adjust to changing business environment and lead the team in ensuring efficient financial management of the department.
  • College Degree in Secretarial/Management or similar field.
  • 2-5 years' experience in a similar role.
  • Fluent in English and Thai, a third international language is a plus.
Benefits:
  • Employee benefit card offering discounted rates at Accor hotels worldwide.
  • Develop your talent through Accor's learning programs.
  • Opportunity to grow within your property and across the world.
  • Ability to contribute to the community and make a difference through our Corporate Social Responsibility and Environmental, Social, and Governance (ESG) activities.

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