Real Estate Development Project Coordinator

Job Title:

As a Project Manager, you will play a pivotal role in ensuring that all project documentation and workflows are managed accurately and efficiently.

• Key Responsibilities:

  • Project Documentation & Organization:

    • Perform material take-offs using software like Bluebeam to ensure accuracy for construction and real estate development projects. This involves creating detailed estimates of materials required for each project.

    • Review submittals and shop drawings, preparing them for distribution to contractors and stakeholders. Effective communication is crucial in this process.

    • Organize and maintain project folders, ensuring all documents are properly filed and easily accessible for the development team. Proper documentation saves time and reduces errors.

    • Create and modify Gantt chart schedules to track project timelines and milestones. Accurate scheduling ensures timely completion of projects.

  • Subcontractor Management & Agreements:

    • Take sub proposals and convert them into formal subcontracts, ensuring all terms and conditions are clearly defined for each construction phase. Negotiation skills are essential in this process.

    • Use templates to create subcontractor agreements and Exhibits for the scope of work once projects are awarded. Compliance with regulations is vital.

    • Handle partial and final lien waivers for work performed and as payments are drawn from clients. Transparency is key in this process.

  • Quoting & Pricing:

    • Learn the company's quoting software for windows, cabinets, and doors, and create accurate quotes for materials and services required in real estate development. Attention to detail is crucial.

    • Provide detailed material take-offs and pricing using the window, cabinet, and door quoting software. Timely provision of quotes ensures smooth project progression.

  • Scheduling & Weekly Updates:

    • Update and maintain weekly scheduling using Smart Sheet and prepare regular updates for project superintendents. Clear communication ensures effective collaboration.

    • Prepare weekly update sheets and photos for the superintendents to send to clients, keeping them informed on the progress of each project. Regular updates prevent misunderstandings.

  • Training & Adaptability:

    • Train and learn to use new software systems as needed for window take-offs and pricing, ensuring accuracy and efficiency in all tasks. Adaptability is key to success in this role.

    • Be adaptable and trainable to learn and integrate new tools and processes as the company grows and evolves in the real estate development field. Flexibility ensures seamless integration.

  • Client & Contractor Communication:

    • Work closely with project managers, subcontractors, and other stakeholders to ensure smooth communication and project execution. Collaboration is essential.

    • Handle the distribution of AIA form contracts to clients/customers and ensure proper documentation for compliance. Efficient handling of paperwork ensures smooth operations.

  Qualifications:

  • Experience:

    • 2+ years experience in project management, or a similar role. Proven track record of successful project management.

    • Strong command of English, with excellent written and verbal communication skills. Effective communication is crucial.

    • Experience using Bluebeam or similar software for material take-offs and project documentation in the real estate and construction sectors. Familiarity with relevant software.

    • Knowledge of reviewing submittals and shop drawings and the ability to prepare them for distribution. Strong analytical skills.

    • Experience creating and modifying Gantt chart schedules for tracking real estate development timelines. Organizational skills are essential.

    • Familiarity with creating subcontracts and using templates for subcontractor agreements and scope of work documents. Knowledge of contract law is desirable.

    • Experience with Smart Sheet scheduling and the ability to update schedules weekly. Familiarity with relevant software.

    • Familiarity with managing lien waivers (partial and final) and AIA form contracts in the real estate development context. Strong understanding of compliance regulations.

    • Must be adaptable and willing to train on new software tools relevant to real estate and construction processes. Willingness to learn is essential.

    • Previous experience in the real estate development or construction industry is preferred but not required. Relevant experience in a related field.

  What Success Looks Like:

  • Achieving accurate and timely execution of material take-offs and documentation for construction and real estate development projects. Meeting project deadlines.

  • Effectively managing subcontractor agreements and ensuring all terms are met and paperwork is in order. Compliance with regulations.

  • Successfully managing project schedules and providing timely updates to stakeholders. Regular communication ensures effective collaboration.

  • Smooth integration of new software tools, with minimal learning curve and quick adaptation to company processes. Flexibility ensures seamless integration.

  • Clear communication and proactive problem-solving to support the team and ensure projects stay on track. Collaborative approach ensures success.

  Opportunity:

  This is an exciting opportunity to join a dynamic and growing real estate development firm. As a Project Manager, you will gain valuable experience working on high-profile projects while also having the chance to develop your skills in project management, client communication, and software usage. If you are motivated, adaptable, and eager to learn, we encourage you to apply and contribute to the company's continued success.