Administrative Support Specialist

Há 2 dias


Rio de Janeiro, Rio de Janeiro, Brasil beBeeAdministrativeSupport Tempo inteiro US$53.000 - US$63.000
Job Title

The Administrative Support Specialist plays a vital role in ensuring the smooth operation of our organization.

Key Responsibilities
  • Workflow Management: Coordinate and control the workflow of our office, ensuring seamless execution of tasks and projects.
  • Leadership Guidance: Receive and implement directives from senior leadership, aligning with our organizational goals.
  • Request Preparation: Prepare and submit requests for spend authorizations, service requests, and other necessary documentation.
  • Inquiry Response: Respond to inquiries on general and technical matters, adhering to established guidelines and escalating complex issues to supervisors or relevant staff members.
  • Data Entry: Enter personnel and financial documents using relevant software applications.
  • Data Analysis: Perform data analysis of average difficulty, utilizing tables, graphs, and basic statistics to inform decision-making.
  • Reporting: Compile and submit final reports to stakeholders, providing actionable insights and recommendations.
  • Scheduling: Coordinate the scheduling of meetings and conferences for staff, as needed.
  • Event Planning: Collaborate with other teams to plan and execute Center events, including travel and lodging arrangements, information packets, parking, amenities, and on-site guidance.
  • Purchasing: Source bids and price quotes from vendors for office supplies and equipment, ensuring cost-effectiveness.
  • Inventory Management: Monitor and maintain inventory levels of office supplies, preventing stockouts and overstocking.
  • Filing Systems: Develop and manage office filing systems, ensuring accurate and efficient storage of correspondence and other important documents.
  • Mail Management: Receive, open, and screen mail for the department, prioritizing urgent items and distributing routine communications.
Requirements
  • Educational Background: Bachelor's Degree in business administration or a related field.
  • Work Experience: 1-3 years of administrative work experience. Alternatively, 8 years of related work experience may be substituted in lieu of educational qualifications.
Benefits
  • Competitive Salary: A market-competitive salary that reflects your skills and experience.
  • 403(b) Plan: A company-sponsored 403(b) retirement plan with matching contributions.
  • Professional Development: Opportunities for ongoing training, tuition reimbursement, and career advancement within the organization.
  • Wellness Programs: Access to wellness programs, commuter benefits, and a vibrant company culture that supports your well-being.


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