Administrative Support Specialist

1 dia atrás


Rio de Janeiro, Rio de Janeiro, Brasil beBeeAdministrative Tempo inteiro R$14.900 - R$21.800
Administrative Support Specialist

We are seeking an organized and proactive Administrative Support Specialist to join our team.

This role will play a key part in ensuring all office tasks are accomplished efficiently and effectively.

Duties and Responsibilities
  • Provide day-to-day administrative support to the management team, including technical specifications, meeting minutes, financial summaries, and formal committee papers.

  • Use our system to generate purchase requisitions and ensure timely receipt of goods, providing detailed financial reports to managers.

  • Identify urgent requests and contact necessary parties promptly.

  • Liaise with pre-qualified contractors or arrange attendance for works, informing relevant stakeholders.

  • Manage HR-related matters outside the HR function scope, keeping personnel files up-to-date and accurate holiday/sickness records.

  • Produce formal documents, word processing information provided by experts, and saving them appropriately.

  • Update proprietary electronic databases, generate new records, provide customer feedback, and generate reports using other software.

  • Recommend process improvements across the department.

Required Skills and Qualifications

To succeed, you must be able to prioritize tasks, have advanced knowledge of MS Office tools, SharePoint, and virtual communication tools, possess confident communication skills, and have a strong business sense.



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