Highly Skilled Virtual Support Specialist

1 dia atrás

Salvador, Bahia, Brasil beBeeVirtual Tempo inteiro US$90.000 - US$120.000

About Virtual Support

We are seeking a highly skilled and organized Virtual Assistant to provide top-notch administrative support to our senior executive.

Key Responsibilities:

  • Scheduling: Manage and optimize the executive's calendar scheduling, including coordinating meetings across multiple time zones and prioritizing competing demands for time and attention.
  • Communication Liaison: Serve as the primary communication liaison, screening and prioritizing emails, calls, and messages to ensure efficient information flow and appropriate response timing.
  • Travel Coordination: Coordinate travel arrangements including flight bookings, accommodation reservations, ground transportation, and detailed itinerary creation for business trips.
  • Meeting Preparation: Prepare comprehensive meeting materials, agendas, and follow-up summaries to maximize meeting effectiveness and ensure action items are tracked and completed.
  • Research and Analysis: Conduct research on potential partners, market opportunities, competitive landscape, and industry trends to support strategic decision-making.
  • Vendor Management: Manage vendor relationships and coordinate with external service providers, negotiating contracts and ensuring deliverables meet company standards.
  • Digital Filing: Organize and maintain digital filing systems, ensuring important documents are easily accessible and properly categorized for future reference.
  • Personal Support: Handle personal administrative tasks as needed to support work-life balance and overall productivity.
  • Special Projects: Assist with special projects including event coordination, process documentation, and operational improvements.

Requirements:

  • Experience: Minimum 2-3 years of experience as an executive assistant, virtual assistant, or in a similar high-level administrative role supporting senior executives.
  • Communication Skills: Exceptional written and verbal communication skills in English, with the ability to represent the company professionally in all interactions.
  • Agency: You must be a resourceful, high agency person and demonstrate this through past work experiences.
  • Productivity Tools: Advanced proficiency in productivity tools including Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Slack, Zoom, and project management platforms.
  • Organizational Abilities: Strong organizational abilities with demonstrated experience managing complex schedules and competing priorities in fast-paced environments.
  • Confidentiality: Proven track record of maintaining strict confidentiality and exercising sound judgment when handling sensitive information.
  • Work Style: Self-motivated and proactive work style with the ability to anticipate needs and solve problems independently.
  • Availability: Reliable high-speed internet connection and dedicated home office setup to ensure consistent availability during business hours.
  • Time Zone: Availability to work during overlapping hours with US Eastern Time.

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