Support Professional
1 semana atrás
We are seeking a highly organized and skilled Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our executive staff, including maintaining calendars, coordinating appointments, managing travel itineraries, and handling expenses.
">Core Duties:
- ">
- Maintain conference room calendars, coordinate meeting materials, and manage catering when needed.">
- Act as the first point-of-contact for Travel by maintaining relationships with our partners, coordinating contracts, obtaining employee travel documents, managing software, and booking travel for our personnel.">
- Assist with business cards, office supply orders, incoming mail, FedEx, and the phone system.">
- Collaborate with the administrative team to develop organized systems.">
- Perform all other duties as assigned, which may vary based on location.">
- Prepare (purchase) orders & invoices for our services in our ERP system.">
- Coordinate Vendor Qualifications for our clients.">
- Provide support to our project assistants.">
Location Dependent Duties:
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- Airfare booking, hotel booking, and Visa processing for multiple countries.">
- Statutory compliance handling.">
Requirements:
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- 2+ years of administrative experience required.">
- Excellent written and verbal communication skills in English and Portuguese.">
- Strong proficiency with Microsoft Office and Virtual Platforms.">
- Ability to manage complex projects and multi-task effectively.">
- Positive attitude, attention to detail, and problem-solving skills.">
- Ability to maintain confidentiality when dealing with sensitive material.">
- Must be driven, self-motivated, and proactive.">
- Must possess the highest ethical standards and a commitment to work quality.">
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