Senior Administrative Coordinator

Há 3 dias

Cascavel, Paraná, Brasil beBeeAdministrative Tempo inteiro US$60.000 - US$70.000
Key Responsibilities

We are seeking a dedicated and efficient individual to join our team as an Executive Assistant. As the senior staff member in the college, you will be responsible for ensuring the smooth functioning of the Office of the Dean.

  • Serve as the primary point of contact for the Dean's office, handling correspondence, phone calls, and ensuring effective communication with faculty, staff, students, and external stakeholders.
  • Liaise with community partners in support of internships, capstones, and outreach programs.
  • Work directly with college faculty, supporting college events and providing comprehensive administrative support to the Dean.
  • Manage calendars, schedule meetings, take minutes, and prepare documents.
  • Act as the liaison between English and Arabic, providing translations as necessary.

Assist in organizing college events, including conferences, workshops, and faculty meetings. This involves coordination with various departments, managing logistics, and ensuring seamless execution. Maintain and organize important documents and records for the college SharePoint document retrieval and archival system. Ensure confidentiality and accuracy in handling student records, faculty documents, and other sensitive information.

Qualifications

To be successful in this role, you will need:

  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
  • Experience working in an academic or higher education setting.

The ideal candidate will possess a strong understanding of the importance of confidentiality and discretion when handling sensitive information. They will also have excellent problem-solving skills and be able to work effectively under pressure.

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