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Administrative Assistant

2 meses atrás

Manaus, Amazonas, Brasil Jabil Circuit Tempo inteiro
Job Summary

Supports assigned functional managers and staff by providing administrative and clerical support.

Key Responsibilities
  1. Calendar Management: Coordinate manager's calendar, meetings, correspondence, and presentations as needed.
  2. Clerical Support: Provide administrative support to manager's staff, including tasks such as data entry, filing, and record-keeping.
  3. Meeting Coordination: Coordinate and arrange meetings, reserve facilities, and record and transcribe minutes of meetings.
  4. Special Projects: Participate in special projects and events as assigned.
  5. Travel Arrangements: Arrange and coordinate travel schedules and reservations when required.
  6. Reporting: Generate reports and graphs as needed.
  7. Supply Management: Order and maintain supplies.
  8. Customer Support: Plan and prepare for customer visits.
  9. Reception Support: Provide backup support for receptionist when necessary.
  10. Compliance: Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.
  11. Security: Comply and follow all procedures within the company security policy.
Job QualificationsKnowledge Requirements
  1. Communication: Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  2. Problem-Solving: Ability to define problems, collect data, establish facts, and draw valid conclusions.
  3. Technical Skills: Ability to operate a personal computer, including using a Windows-based operating system and related software.
  4. Software Knowledge: Advanced PC skills, including training and knowledge of Jabil's software packages.
  5. Correspondence: Ability to write simple correspondence and read and understand visual aids.
  6. Instruction Following: Ability to apply common sense understanding to carry out simple one- or two-step instructions.
  7. Standardized Situations: Ability to deal with standardized situations with only occasional or no variables.
  8. Reading Comprehension: Ability to read and comprehend simple instructions, short correspondence, and memos.
  9. Mathematics: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  10. Graph Interpretation: Ability to compute rate, ratio, and percent and to draw and interpret graphs.