Operations Manager

2 semanas atrás

São Paulo, São Paulo, Brasil beBeeOperations Tempo inteiro R$95.000 - R$119.000

Job Title: Operations Manager - Publications

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The role of the Operations Manager - Publications is a key position within our team. The scope of responsibilities will include several focus areas, each leading important aspects of publications operations.

\Key Responsibilities:\
  • \
  • Manage vendor operations for financial module systems ensuring support system access and architecture remain robust, secure, and well-structured.\
  • Oversee publication budget configuration process and partner with stakeholders for ad-hoc changes.\
  • Manage vendor onboarding and system access for agency users.\
  • Provide system training for internal/external stakeholders as needed.\
  • Ensure compliance by completing watch list checks and related forms, in relation to determining if external manuscript authors are included on any debarment watch lists.\
  • Oversee invoice management, including reconciliation of records and confirmation of receipt of deliverables prior to payment.\
  • Use expertise and judgement to conduct data quality review and process control to ensure compliance with publications SOPs.\
  • Implement remediations to mitigate audit and compliance findings.\
  • Liaise with stakeholders to ensure accuracy of business rules and processes are up to date with current system configuration.\
  • Vendor management related to Purchase Orders (PO) in Ariba BOD.\
  • Contract management related to Statement of Work in Contract Lifecycle Management system.\
  • Timely processing and payment of all monthly invoices.\
  • Management of shared resources to ensure appropriate filing of operations activities.\
  • Respond to ad hoc requests for clarification and/or additional information regarding publication POs, invoice payments, and actuals to date.\

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