Administrative Financial Coordinator

Há 6 dias

São Paulo, São Paulo, Brasil beBeeFinancial Tempo inteiro R$100.000 - R$150.000
Financial Operations Assistant

We are seeking a highly organized and detail-oriented Financial Operations Assistant to support our finance and office operations. This role plays a critical part in managing day-to-day financial processes, including billing, accounts payable and receivable, and reporting, while also overseeing general office administration and HR support.

Responsibilities:
  • Billing Administration:
    • Draft and process client billing documents.
    • Manage regular and apportionment schedules.
    • Upload third-party charges.
    • Collaborate with supervisors on billing matters.
    • Maintain and update billing rate tables.
  • Accounts Receivable:
    • Prepare AR statements and overdue notices.
    • Update AR comments in the financial system.
    • Follow up on outstanding accounts.
    • Liaise with supervisors regarding receivables.
  • Accounts Payable:
    • Process employee expense reimbursements.
    • Gather, review, and pay vouchers.
    • Enter AP vouchers into the financial system.
    • Manage vendor relationships.
  • Time and Expense Reports & Reporting:
    • Upload and organize expense receipts as required.
    • Generate regular and ad-hoc financial reports.
  • General Ledger:
    • Reconcile corporate credit card statements.
    • Manage month-end checklists and reconciliations in coordination with external accountants.
    • Handle banking transactions and identify receipts.
    • Reconcile and pay applicable taxes.
    • Support year-end reconciliations and audit preparation.
  • Human Resources & Office Administration:
    • Administer employee benefits and payroll.
    • Maintain vacation and hours records.
    • Organize company events and sponsorships.
    • Communicate with vendors and suppliers.
    • Oversee office maintenance and supply purchasing.

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