Administrative Support Specialist

2 semanas atrás


Brasil beBeeOperations Tempo inteiro R$39.721 - R$71.447
About this role

This position provides administrative support to the Head of Operations in planning, organizing, executing and monitoring meetings, events and activities.

Key Responsibilities
  • Provide support with tasks such as phone calls, scheduling and interacting with government agencies.
  • Translate or review small documents from Portuguese to Spanish and English as needed.
  • Write letters, emails, communications and prepare MS PowerPoint presentations at the request of the Head of Operations.
  • Assist in planning and organizing ceremonial aspects of meetings organized by the Head of Operations.
  • Support the preparation of executive summaries, programs and minute-by-minute scripts.
  • Organize agendas, invitations and summaries of biweekly coordination meetings with the operational team and experience/knowledge exchange meetings.
  • Assist in gathering key indicators to measure the efficiency of services provided by parties involved in holding meetings and events.
  • Work with the travel agency to manage the Operations Chief's travel: requesting/changing/cancelling tickets, national and international accommodations and accounting reports.
  • Operate all systems related to activities performed: SISCOR, ezShare; Convergência, Concur, Service Now, PRISM, Self Service, LAMA, Business Partner Portal and those that are in force at the time.
  • Maintain workspaces and documentation organized and ensure material resources necessary for work activities are available.
  • Prepare agendas for Annual Operational Workshops and Operations Day, monitor logistical aspects, prepare reports and follow up on agreements.
  • Act as a backup for the Representative's Assistant in their eventual absences.
Requirements
  • Citizenship: Be a citizen of one of our member countries.
  • Consanguinity: Have no family members working at the IDB, IDB Invest or IDB Lab.


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