Office Operations Manager

**Job Title:** Office Operations Manager

This role oversees the day-to-day operations of the office, ensuring efficiency and organization. It involves managing administrative tasks, coordinating with departments to support projects, and ensuring the smooth execution of daily operations.

• Facilities Management
• Responsible for ongoing management and administration of the office, including relationship management with building facilities.
• Organize and develop all administrative operations, controlled mail, designed filing systems, reviewed and approved supply requisitions, assigned and monitored critical functions.
• Manage relationships with office suppliers and maintain H&S regulations and responsibilities.
• Manage the office layout and space allocation.
• Coordinate with the IT team on computer delivery for new hires or repositions and other requisitions.
• Manage the office's services: telephone, internet, electricity, leasing, maintenance, cleaning services, and safety.
• Manage shipping process of import and delivery of products.
• Oversee office security and safety, handling EHS protocols.
• Partner with NBA Security in crisis scenarios.
• Finance and Administration
• Support analysis of internal business budgets vs invoices and expenses.
• Monitor expenses and identify cost-saving opportunities.
• Be the local administrative support to manage relationships with local banks.
• Support GMP, GMD, and GMG departments in maintaining the billing process through the DMS system.
• Help the Finance team in the billing and collection process as a support for calculating variable revenue.
• Identify accruals, missing invoices, or pending expenses not invoiced and mitigate risk.
• E nsure payment requisitions are complete and with documentation according to NBA guidelines.
• Support one-person departments in administrative processes (invoicing, payments, procurement, etc.).
• Request corporate credit cards for staff in Brazil.
• Assist in collating and preparing presentations and documentation per Leadership guidance.
• Coordinate travel arrangements for the Managing Director - NBA LATAM and Head of Operations - NBA LATAM.
• Maintain deal-management system, KPI dashboards, and expense submissions and processing for leadership.
• Act as official legal representative of the company in Brazil for internal and external legal matters.
• E nsure compliance with local laws and regulations, representing the company in interactions with government agencies and authorities.

• Minimum 5 years of professional experience in accounting/finance or related business role, preferably within the professional sports industry.
• Experience in PeopleSoft, SAP, or major financial systems.

This role offers a unique opportunity to work in a dynamic environment and contribute to the success of the company. The ideal candidate will have excellent communication skills, be detail-oriented, and have a strong understanding of finance and administration.

This role is based in Sao Paulo and reports to the Head of Operations, NBA LATAM. The ideal candidate will have a strong understanding of local laws and regulations and be able to represent the company in interactions with government agencies and authorities.