Project Management Specialist

Há 4 dias

São Paulo, São Paulo, Brasil beBeeProjectManagement Tempo inteiro

Job Summary:


Project Management and Clinical Research Support

This role involves providing project-related support and assistance to assigned projects and project teams with minimal supervision. The ideal candidate will ensure all work is conducted in accordance with standard operating procedures, policies, good clinical practices, and applicable regulatory requirements.


Key Responsibilities:
  • Establish and maintain all project documentation, including files, records, and reports, according to the scope of work and standard operating procedures.
  • Assist with periodic review and audit of files for accuracy and completeness.
  • Coordinate and track all information, communications, documents, materials, and supplies for assigned projects.
  • Update and maintain internal systems, databases, tracking tools, timelines, and project plans with project-specific information.
  • Identify and escalate discrepancies in project tracking data, timesheet coding, expense data/billing, and interpretation of financial figures which may lead to identification of out-of-scope activities not previously reported.
  • Prepare and distribute status, tracking, and project finance reports, and assist the project manager(s) with budget allocation and approval of invoices.
  • Prepare presentation materials for meetings (internal/external) and project summary data.
  • Coordinate project team and/or customer meetings including logistics and materials required.
  • Coordinate with other project support staff within and outside the Clinical Project Management Unit to identify and consolidate support processes.
  • Serve as primary backup contact for internal project team and for external stakeholders/customers as designated by the project manager.
  • Undertake project management activities as directed by project manager.
  • Train and mentor more junior project support staff.

Qualifications:
  • Bachelor's Degree in life sciences or other related field required.
  • Around 2-4 years of prior relevant experience in project management and clinical research.
  • Good communication and interpersonal skills.
  • Good problem-solving skills.
  • Results and detail-oriented approach to work delivery and output.

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