Accounting Specialist, Accounts Payable

3 semanas atrás


São Paulo, São Paulo, Brasil Illumina Tempo inteiro
Join Illumina's Accounts Payable Team

We are seeking an ambitious professional to join our Accounts Payable team in support of Latin America Financial Shared Services. As an Accounts Payable Specialist, you will be responsible for processing invoices, managing vendor relationships, ensuring accurate and timely payments, and maintaining financial records.

Key Responsibilities:
  • Process invoices in Quick Base and VIM with appropriate account coding and approvals
  • Ensure compliance with local regulatory requirements
  • Liaise with BPO's for payment processing
  • Support Audit requests both internally and externally
  • Identify areas for improvement and execute process and process documentation to support resolution
  • Manage small projects from conception to delivery in accordance with Illumina's policies and compliance
  • Support User Acceptance Testing (Key User) for software enhancements
  • Analyze invoice issues in multiple systems, working with Information Systems to determine root cause and resolution
  • Evaluate and determine required and accurate data on Vendor Master Data Records
  • Conduct an analytical review of the purchase order to invoice to determine the cause and fix
  • Research and resolve supplier disputes and issues
  • Collaborate with the purchasing team to resolve invoice-to-PO discrepancies
  • Reconcile Goods Receipts/Invoice Receipts experience
  • Provide excellent customer service to outside suppliers and internal business partners
  • Ensure timely and accurate processing of all accounts payable invoices
  • Comply with all internal controls to ensure accurate financial records, particularly in relation to Corporate Signature Authority Matrix, SOX narratives, Sunshine Act, and Global Purchasing Policy
  • Adhere to contractual payment terms to ensure smooth operation of the business while maximizing prompt payment discounts
  • Embody Illumina, Inc. values in dealing with both external and internal customers
  • Provide financial information if requested (for example: check numbers, invoice copies, etc.)
Requirements:
  • Effective communication (oral and written), Bilingual must speak English, analytical, and problem-solving skills
  • Ability to demonstrate problem identification and resolution
  • Working knowledge of accounting principles - accrual experience helpful
  • 5 Years of accounts payable experience with heavy volume
  • Proficiency in Excel, and other similar desktop application including pivot tables, V-Lookups, and formulas
  • Strong customer service skills: ability to work in a team environment
  • Effective organizational and time management skills
  • Self-motivated; high bias for action and able to work independently
  • SAP/Vendor Invoice Management (or local system) experience preferred
  • Knowledge of local tax laws and regulations in LATAM countries would be an advantage
  • Ability to maintain strict confidentiality
Education:
  • Bachelor's degree in accounting, finance, or related field


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